Security & Trade Controls Officer

Ultra Sonar Systems Limited; Greenford; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Annual bonus

25 days annual leave

Flexible start times

Job summary

Ultra Maritime, a global maritime defence leader, seeks an administrator to support security and trade-controls functions. You will maintain confidential records, coordinate audits, and assist the Security Manager in a defence-industry environment.

The role requires BPSS/SC/DV familiarity, with potential UK travel for meetings and inspections. Flexible, hybrid working is supported, and the post may involve on-site collaboration across UK sites.

Qualifications

• Experience in administration or compliance support, ideally in a security-sensitive environment.
• Strong accuracy and attention to detail when maintaining records and documents.
• Ability to handle sensitive information confidentially and responsibly.

Responsibilities

• Provide administrative support to the Senior Security Manager and Trade Controls Manager in a defence-industry environment.
• Maintain accurate, confidential records, coordinate routine processes, prepare documentation and track actions.
• Maintain BPSS, SC and DV application records; coordinate routine UKSV and applicant correspondence.
• Maintain confidential personnel security records and change-of-circumstance logs; refer matters to the Security Controller as required.
• Collate documents, arrange meetings and track actions for security audits, investigations and compliance reviews.
• Maintain asset registers, controlled-cabinet records and documentation for receipts, movements, transfers, handovers, disposals and returns.
• Schedule asset musters, record results and discrepancies, and follow up agreed actions.
• Coordinate security awareness materials and provide routine administrative cover.
• Maintain classification records for goods, software, technology and documentation; record decisions provided by the Trade Controls Manager.
• Collate and track documentation for SIEL, OGEL and OIEL licence applications.
• Maintain licence-condition trackers, export registers, international collaboration and technical-data transfer records.

Skills

Administration

Compliance

Security

Job description

Protecting What Matters. Powering the Future of Naval Technology. Ultra Maritime is a global leader in advanced maritime defence solutions. We operate at the forefront of innovation, delivering technologies that protect lives, secure nations, and enable a safer, more sustainable world.

At Ultra Maritime, we’re committed to helping you reach your full potential. If you meet some, but not all of the criteria, we still encourage you to apply. We value passion, curiosity, and the drive to make a difference.

To support your growth, we offer industry‑leading development programs, and mentorship from some of the brightest minds in maritime technology. What can you expect from us?

More than just a job, we offer a mission. More than just a workplace, we provide the opportunity to protect lives, advance technology, and shape the future of maritime security. We know that great work happens when people are supported to live well - not just work hard.

Your life outside of work matters just as much as what you do inside it, which is why flexibility is built into how we operate. Where possible, we actively support flexible working arrangements, whether that means a hybrid setup, remote working, or the structure and collaboration of being on‑site.

We’re open to conversations about part-time roles, compressed hours, and bespoke working patterns that fit your lifestyle - because one size doesn’t fit all. Across each of our sites we go even further - offering a 9-day fortnight giving you an extended weekend every other week and more time to recharge, pursue your passions, and spend time doing what matters most.

What we offer

• Flexible start and finish times including a 1pm finish on a Friday
• Time Off in Lieu (TOIL) of up to one day per calendar month
• Annual bonus
• 25 days annual leave with a holiday buy and sell scheme
• A culture rooted in Integrity, Transparency, and Alignment
• Provide administrative support to the Senior Security Manager and Trade Controls Manager in a defence-industry environment.

Key Responsibilities

• Provide administrative support to the Senior Security Manager and Trade Controls Manager in a defence-industry environment.
• Maintain accurate, confidential records, coordinate routine processes, prepare documentation and track actions under their direction.

Security administration

• Maintain BPSS, SC and DV application records; coordinate routine UKSV and applicant correspondence and follow up outstanding information in line with applicable procedures.
• Maintain confidential personnel security records and change-of-circumstance logs, referring matters to the Security Controller as required.
• Collate documents, arrange meetings and track actions for security audits, investigations and compliance reviews.
• Maintain asset registers, controlled-cabinet records and documentation for receipts, movements, transfers, handovers, disposals and returns, recording required handling arrangements and approvals.
• Schedule asset musters, record results and discrepancies, and follow up agreed actions.
• Coordinate security awareness materials and provide routine administrative cover.

Trade Controls & Export Compliance Administration

• Maintain classification records for goods, software, technology and documentation, recording decisions provided by the Trade Controls Manager.
• Collate and track documentation for SIEL, OGEL and OIEL licence applications.
• Maintain licence-condition trackers, export registers, international collaboration and technical-data transfer records, and secure filing systems.
• Log document reviews and export-control queries, referring issues to the Trade Controls Manager.
• Collate evidence, coordinate meetings and track actions for audits, compliance checks and ECJU or MOD inspections.
• Coordinate export-control briefing materials, attendance records and administrative follow-up.

Skills & Experience

• Essential Experience in administration or compliance support, ideally in a security-sensitive environment.
• Accuracy and attention to detail when maintaining records, trackers and controlled documents.
• Ability to handle sensitive information confidentially and responsibly.
• Clear communication and good coordination skills.
• Ability to prioritise tasks, meet deadlines and follow up outstanding actions.

Desirable

• Awareness of personnel vetting, classified information handling or UK export-control administration.
• Experience supporting a Security Controller or trade-controls function, or familiarity with GOVS007, ITAR/EAR or ECJU licensing.
• Interest in developing security or trade-controls knowledge.

Behaviours & Attributes

• Reliable, discreet and committed to following procedures.
• Organised and proactive, working to agreed processes with minimal supervision.
• Collaborative and calm when supporting both functions and managing deadlines.

Additional Information

The postholder will be required to obtain and maintain SC clearance. Occasional travel to MOD sites, defence partners, or compliance meetings may be required to support administration and record‑keeping activities.

Security Requirements

This role requires you to undergo Baseline Personnel Security Standard Check (BPSS) as a minimum and some roles will require further national security vetting checks. In line with Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the United Kingdom Vetting Service (UKSV).

Our Commitment to Diversity and Inclusion

Ultra Maritime embraces the power of diverse perspectives to fuel innovation. We strive to build an open, inclusive workplace where ideas flourish and every individual can make a meaningful impact. If you need any reasonable adjustments during the recruitment process, please let the recruitment lead managing your application know. Together, we deliver cutting-edge solutions that safeguard our oceans and secure a safer world.

Company: Ultra Maritime

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