Security Reception & Access Control Administrator

GMS Group of Companies; Metropolitan Borough of Solihull; On-site; GBP 19,000 - 21,000; Full time

Job summary

Jaguar Land Rover is seeking a Security Reception & Access Control Administrator to join our front-of-house team. You will welcome Employees, Visitors and Customers, uphold security standards and support access control procedures.

You will register visitors on the JLR Visitor Booking System, issue badges, conduct ID checks, assist onboarding and emergency procedures, and maintain a professional, welcoming environment on site.

Qualifications

• Previous experience in customer service or similar environment.
• Experience handling challenging situations and conflict resolution.
• Strong teamwork and ability to contribute within a High-Performance Team (HPT).
• Strong verbal and written communication skills.
• Excellent organisational and administrative skills.
• Good IT skills including Microsoft applications and electronic records.
• Previous experience using switchboard or telephony systems.
• Professional, approachable and customer-focused attitude.
• Ability to stay calm and adaptable under pressure.
• Valid UK driving licence and access to personal transport.
• Experience in access control or security administration.

Responsibilities

• Delivering a professional, welcoming reception service reflecting JLR standards.
• Registering Visitors on the JLR Visitor Booking System and escorting them to hosts.
• Help Employees, Visitors and Customers understand site rules and safety requirements.
• Manage end-to-end ID card process and access permissions.
• Carry out security checks and manage vehicle passes and records.
• Support onboarding and Fire Marshal responsibilities.
• Act as main contact for Reception visitors in emergencies and support evacuations.
• Keep the Reception area safe, clean and professional.
• Run and review Access Control reports and escalate issues as needed.

Skills

Customer service

Hospitality

Conflict resolution

Teamwork

Verbal communication

Written communication

Organisational skills

Administrative skills

IT skills

Switchboard experience

Calm under pressure

Customer-focused attitude

Driving licence

Access control

Security administration

Tools

Switchboard systems

Telephony systems

Microsoft Office

Electronic records

Filing systems

Job description

Security Reception & Access Control Administrator

Full time

Permanent

Security Reception & Access Control Administrator

Salary:£14.03 per hour

Working pattern:Monday to Thursday, 6:00am to 4:00pm; Friday, 6:00am to 3:00pm (49 hours per week)

About the role

We are looking for an organised, customer-focused Reception & Access Control Administrator to join our team. This is a front-of-house role, giving Employees, Visitors and Customers a welcoming and professional experience. You will represent both JLR and GMS, so every interaction needs to reflect the standards of both companies.

You will work closely with site-based stakeholders and the wider Reception & Access Control Team to keep the site secure, manage access and provide excellent customer service.

What you'll be doing

• Delivering a professional, welcoming reception service that reflects the JLR Creator Codes and the principles of Modern Luxury
• Working as part of the Reception & Access Control Team, alongside site stakeholders, Employees, Visitors and Customers
• Registering Visitors on the JLR Visitor Booking System and making sure they are met, managed and escorted by their Host until departure
• Helping Employees, Visitors and Customers understand and follow site rules, safety requirements and expected behaviors
• Building your knowledge of JLR's Manufacturing and Non-Manufacturing sites so you can assist with information about JLR's UK operations
• Answering and managing internal and external calls through the site switchboard
• Issuing and managing Visitor identification badges
• Carrying out identification and security checks
• Processing vehicle passes and keeping accurate databases and records
• Supporting the monthly onboarding process, including Fire Marshal responsibilities
• Acting as the main point of contact for Reception visitors in an emergency and supporting evacuation procedures where required
• Keeping the Reception area safe, clean and professional in line with procedures, rules and regulations
• Managing the end-to-end ID card process, including programming, allocating access, reviewing permissions and deactivation, in line with the JLR Access Control Policy
• Protecting JLR's people, assets and intellectual property through effective access management
• Completing Employee onboarding and offboarding activities
• Running and reviewing Access Control reports, and escalating issues where appropriate
• Documenting working practices in line with the JLR and GMS way
• Responding positively to changing business requirements and priorities
• Contributing to continuous improvement across the team

What you'll bring

• Previous experience in customer service, hospitality or a similar customer-facing environment
• Experience of handling challenging situations, with knowledge of conflict resolution
• Strong teamwork skills and the ability to contribute within a High-Performance Team (HPT)
• Strong verbal and written communication skills
• Excellent organisational and administrative skills
• Good IT skills, including Microsoft applications, electronic records and filing systems
• Previous experience using switchboard or telephony systems
• A professional, approachable and customer-focused attitude
• The ability to stay calm and adaptable under pressure
• A valid UK driving licence and access to personal transport
• Previous experience in access control, security administration or access management
• Experience in a large corporate, manufacturing or operational environment
• Knowledge of visitor management, ID card administration or security access systems

You will communicate with confidence and take pride in good customer service. You will be comfortable balancing customer needs with security, safety and compliance, and you will work well with others with a close eye for detail.

If you enjoy creating a positive first impression while helping to keep a site safe and secure, this is a good opportunity to join the JLR Reception & Access Control Team.