Secretary - Band 3

Lincolnshire Community Health Service NHS Trust; Woodborough; Hybrid; GBP 23,000 - 26,000; Full time

Job summary

Lincolnshire Community Health Service NHS Trust is seeking a Secretary (Band 3) to provide efficient secretarial and administrative support to the Division, with mostly remote working. The role requires excellent communication, organisation and Microsoft Office skills, adaptability and initiative to learn new skills.

Responsibilities include prioritising workload for Division leaders, covering colleagues during busy periods, handling office tasks and liaising with staff across the Trust and

Qualifications

• A Level or NVQ Level 3 in Business Administration.
• European Computer Driving Licence or equivalent experience.

Responsibilities

• Prioritising and meeting the demands and needs of a team of leaders within the Division.
• Supporting colleagues in times of excessive workloads and providing cover where applicable.
• Deal with administrative tasks to deliver a positive outcome.
• To liaise with staff of all disciplines both within the Trust and outside organisations on any matters relating to the provision of an efficient office.

Skills

Excellent communication

Organisational skills

Microsoft Office

Problem solving

Team player

Work autonomously

Attention to detail

Time management

Education

A Level / NVQ3 in Business Admin

ECDL or equivalent

Tools

SharePoint

Outlook

Teams

Excel

Word

PowerPoint

Job description

Lincolnshire Community Health Service NHS Trust

Secretary - Band 3

The closing date is 17 November 2026

To provide an efficient and effective secretarial and administrative service to support the Division. The job involves mostly remote working and requires excellent communication, organisation and Microsoft Office skills, and adaptability, keenness to problem-solve and use initiative, and learn new skills.

Main duties of the job

• Prioritising and meeting the demands and needs of a team of leaders within the Division
• Supporting colleagues in times of excessive workloads and providing cover where applicable
• Deal with administrative tasks to deliver a positive outcome
• To liaise with staff of all disciplines both within the Trust and outside organisations on any matters relating to the provision of an efficient office.

About us

At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS' workforce.

LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.

We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an 'earn while you learn' apprenticeship programme. Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev

Job responsibilities

Please see attached Job Description and Person Specification.

• Prioritising and meeting the demands and needs of a team of leaders within the Division
• Supporting colleagues in times of excessive workloads and providing cover where applicable
• Deal with administrative tasks to deliver a positive outcome
• To liaise with staff of all disciplines both within the Trust and outside organisations on any matters relating to the provision of an efficient office.

Person Specification

Qualifications (academic professional and vocational)

• 'A' Level /NVQ Level 3 in Business Administration or equivalent
• European Computer Driving Licence or equivalent experience

Qualifications (academic, professional, and vocational)

• Evidence of relevant and continuing professional development (CPD)

Previous experience (nature and level)

• Management of records, and information in an office environment

Previous experience (nature and level)

• Experience of working in a busy administrative environment delivering a full range of secretarial and administrative procedures, including minute taking.
• Previous experience of working in the NHS or other healthcare organisation

Evidence of particular knowledge skills and aptitudes

• Knowledge and proficiency in use of relevant software packages including SharePoint, Outlook, Teams, Excel, Word, and PowerPoint

Evidence of particular knowledge skills and aptitudes

• Ability to work as a team, on own initiative and under pressure

Evidence of particular knowledge skills and aptitudes

• Good organisational skills. Able to manage busy workload, prioritise work and have a good attention to detail

Evidence of particular knowledge skills and aptitudes

• Able to manage own workload and work autonomously

Previous experience (nature and level)

• Previous experience of working towards targets / deadlines

Evidence of particular knowledge skills and aptitudes

• Knowledge of confidentiality and data protection legislation and able to use discretion where necessary

Evidence of particular knowledge skills and aptitudes

• Excellent communication and English language skills. Ability to liaise with staff and members of the public at all levels

Evidence of particular knowledge skills and aptitudes

• Ability to establish and maintain working relationships at all levels, internally and externally.

Evidence of particular knowledge skills and aptitudes

• Problem solving. Ability to respond to problems and identify solutions

Evidence of particular knowledge skills and aptitudes

• Ability to make sound judgments when prioritising tasks, and knowing when to refer

Evidence of particular knowledge skills and aptitudes

• Ability to produce work of a high standard with a high degree of accuracy

Specific requirements

• Ability to work with a high level of accuracy and attention to detail with constant interruptions

Specific requirements

• Flexible and adaptable approach to hours and duties

Specific requirements

• Ability to travel within the boundaries of the Trust

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Lincolnshire Community Health Service NHS Trust

Full-time,Part-time,Job share,Flexible working,Home or remote working,Compressed hours