Secretary

Stockport NHS Foundation Trust; Stockport; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Between 27-33 days of annual leave

NHS pension scheme membership

Salary sacrifice schemes for car/leads

NHS Staff discounts

Cycle to work scheme

Salary finance services

Stockport Credit Union

Job summary

Stockport NHS Foundation Trust is seeking an experienced secretarial professional to provide confidential and comprehensive support to Senior Managers within the Division of Women, Children and Integrated Community Services. You will prioritise workloads, manage diaries and meetings, and prepare agendas and notes for governance processes.

In addition, you will arrange support papers, take notes, plan actions, and handle enquiries with diplomacy.

Qualifications

• Provide confidential and comprehensive secretarial and administrative support to Senior Managers and the Division of Women, Children and Integrated Community Services.
• Prioritise own work, manage diaries, arrange meetings and schedule governance activities.
• Prepare agendas, supporting papers, take notes, action planning and follow-up for governance structures.
• Order stock and supplies and monitor levels in a timely manner.

Responsibilities

• Prioritise and plan diary management and meeting schedules for Senior Managers.
• Prepare meeting agendas, papers and notes; distribute and follow up actions.
• Perform general secretarial duties and provide a courteous point of contact for enquiries.
• Order stock and monitor supplies to support division operations.

Job description

To provide a confidential and comprehensive secretarial service and to undertake a full range of administrative duties, managing a range of secretarial support to Senior Managers and Personal Assistant as required. Provide a confidential and comprehensive secretarial service and to undertake a full range of administrative duties to support Senior Management team within the Division of Women, Children and Integrated Community Services. Be required to prioritise own work and make judgements in relation to, for example, resolving conflicting diary appointments and/or meeting arrangements. Responsible for the prioritisation of own work commitments on a day-to-day basis, and the planning of diary management, meetings and schedules. To undertake all meeting preparation and support including preparation of agendas and supporting papers; note taking and action planning; distribution of notes and follow up of actions and all other housekeeping tasks associated with services governance structures. Required to undertake the ordering of stock and supplies and monitor levels.

The post holder will demonstrate good organisational skills and have the ability to plan and undertake additional work as required. Undertake duties delegated by management, using own initiative, and working without supervision. To provide a courteous and diplomatic point for enquiries.

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers. We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

Benefits

• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance - for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union- for local financial advice