Secretary

CBSbutler; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

CBSbutler is recruiting for a Secretarial & Administrative Support professional to join a busy City-based professional services team on a 12-month fixed-term maternity cover contract.

The role involves supporting senior stakeholders with diary and document management, client onboarding, AML checks and travel arrangements, while maintaining high standards of service across the department.

Qualifications

• Previous experience in secretarial, personal assistant, executive assistant, team assistant or admin role.
• Strong knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Excellent organisation and time-management skills with accuracy and discretion.

Responsibilities

• Managing diaries, arranging meetings and coordinating room bookings.
• Preparing, formatting and proofreading professional documents, proposals and reports.
• Supporting onboarding and AML processes for clients.
• Drafting routine correspondence for Partner review and approval.
• Maintaining accurate client records and archiving.
• Coordinating UK and international travel and accommodation.
• Assisting with billing and expenses and month-end activities.
• Providing wider administrative support to Partners and the team.

Skills

Microsoft Office

Secretarial experience

Time management

Interpersonal skills

Education

Experience in professional services, accountancy or law firm

Tools

Word

Excel

Outlook

PowerPoint

Job description

Secretarial & Administrative Support – 12-Month Maternity Cover

Location: City of London

Contract: 12-month fixed-term contract (maternity cover)

We are currently recruiting for a Secretarial & Administrative Support professional to join a busy City-based professional services team on a 12-month fixed-term maternity cover contract.

This is an excellent opportunity for an experienced Secretary, Team Assistant, Personal Assistant, Executive Assistant or Administrator who enjoys working in a varied client-facing environment and is confident supporting senior stakeholders.

You will provide professional and proactive secretarial and administrative support to Partners, Directors and Managers, working closely with the wider secretarial team to ensure the smooth running of the department and consistently high standards of service.

Key Responsibilities

• Managing diaries, arranging meetings and coordinating room bookings.
• Preparing, formatting and proofreading professional documents, proposals, presentations, reports and correspondence.
• Supporting client onboarding and Anti-Money Laundering (AML) processes.
• Drafting routine correspondence and letters for Partner review and approval.
• Maintaining accurate electronic and physical client records, including scanning, filing and archiving.
• Coordinating UK and international travel and accommodation arrangements.
• Assisting with billing processes, Partner expenses and expense claims.
• Supporting month-end administrative activities.
• Providing wider administrative and secretarial support to Partners, Directors, Managers and the wider team.

About You

You will ideally have:

• Previous experience in a Secretarial, Personal Assistant, Executive Assistant, Team Assistant or Administrative position in professional services, accountancy or Law firm.
• Strong working knowledge of Microsoft Office, particularly Word, Excel, Outlook and PowerPoint.
• Excellent organisation and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong attention to detail and a high level of accuracy.
• The ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and the ability to build effective relationships with colleagues and senior stakeholders.
• Flexibility and adaptability when priorities or business requirements change.
• A positive and collaborative approach to teamwork.

Previous experience within professional services, accountancy, or legal is essential.