Secretary (12-month FTC)

Moore Kingston Smith LLP; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Moore Kingston Smith LLP is seeking a Secretary for a 12-month fixed-term maternity cover in their City office. The role provides professional secretarial and administrative support to Partners, Directors and Managers, coordinating with the wider secretarial team to ensure smooth operations and high service standards.

The ideal candidate will have strong organisational skills, confidentiality, and the ability to handle multiple priorities in a fast-paced professional services environment.

Qualifications

• Secretarial or administrative experience in a professional services environment.
• Advanced MS Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication.
• Strong organisational skills and ability to multitask.

Responsibilities

• Managing diaries and scheduling meetings with room bookings.
• Preparing, formatting and proofreading client-facing documents.
• Supporting client onboarding and AML processes, including engagement letters and related forms.
• Drafting routine correspondence for Partner review.
• Maintaining electronic and physical client records.

Skills

Secretarial experience

MS Office

Document formatting

Communication

Organisational skills

Discretion

Team collaboration

Independence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Secretary (12-month FTC)

Department: Secretarial

Employment Type: Fixed Term Contract

Location: City, London

Compensation: £30,000 - £40,000 / year

Description

This is a 12-month fixed-term maternity cover position within our City GP6 General Practice team. The role will provide professional and proactive secretarial and administrative support to Partners, Directors and Managers. Working closely with colleagues across the wider secretarial team, you will play a key role in supporting the smooth running of a busy, client-facing department, maintaining high standards of service and contributing to a positive and collaborative team culture.

This is a fast-paced role that requires strong organisational skills, the ability to manage multiple priorities simultaneously and the confidence to adapt to changing demands. The role involves handling confidential and sensitive information, requiring discretion, professionalism and attention to detail at all times.

Key Responsibilities

• Managing diaries and scheduling meetings with room bookings
• Preparing, formatting and proofreading proposals, presentations and other client-facing documents.
• Supporting client onboarding and Anti-Money Laundering (AML) processes, including preparing engagement letters, Forms 64-8, client set-up forms and related documentation.
• Drafting routine correspondence and letters for Partner review and approval.
• Maintaining electronic and physical client records, including scanning, filing and archiving documentation.
• Assisting with billing processes and preparation of expense claims.
• Scanning and filing client records/files, archiving where necessary.
• Coordinating UK and international travel and accommodation arrangements.
• Managing inboxes and correspondence, ensuring messages are relayed and actioned promptly.
• Processing Partner expenses and supporting month-end administrative activities.
• Providing general administrative support to the wider team as required.

Skills, Knowledge and Expertise

• Experience in a secretarial, administrative or similar support role.
• Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Experience of producing and formatting professional documents, reports, tables and spreadsheets to a high standard.
• Excellent verbal and written communication skills.
• Strong organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to build effective working relationships and collaborate with colleagues across the firm.
• Proactive and self-motivated, with the ability to work independently and use initiative.
• Flexible and adaptable, with a willingness to respond to changing business needs.
• High level of accuracy and attention to detail, with the ability to handle confidential and sensitive information with discretion.
• Client-focused, with a genuine interest in supporting excellent client service.
• Strong team player who contributes positively to a collaborative working environment.
• Experience of working within a professional services environment is desirable but not essential.