Secretary

CBSbutler Holdings Limited trading as CBSbutler; Cirencester; On-site; GBP 21,000 - 27,000; Full time

Job summary

CBSbutler is representing a growing professional services firm seeking a welcoming, organised Secretary/Office Administrator to join the Business Management team in Cirencester. This full-time onsite role offers an opportunity to contribute to day-to-day office operations.

You will be the first point of contact for visitors and suppliers, manage diaries, prepare documents, and support invoices and databases while delivering a quality front-of-house experience and professional administration.

Qualifications

• Busy office experience required.
• Excellent organisational skills and attention to detail.
• Able to interact with people at all levels and provide good front-of-house support.
• Proficient in Microsoft Office and keen to learn new systems.
• GCSE Maths and English Grade 5/C or above (or equivalent).

Responsibilities

• Document production: prepare and format letters, minutes, file notes and other documents using copy and audio typing.
• Director and team support: manage diaries, arrange appointments, keep actions organised and provide day-to-day administrative support.
• Manage incoming and outgoing correspondence, maintain electronic files, scan documents and oversee working paper archives.
• Welcome visitors, answer incoming calls, take messages and direct enquiries appropriately.
• Prepare invoices, update databases and support automated correspondence and mailings.
• Work flexibly with colleagues and assist with other administrative tasks when deadlines or business priorities require it.

Education

GCSE Maths and English Grade 5/C or above

Tools

Microsoft Office

Job description

We are representing a growing and highly respected professional services firm who is looking for a welcoming, organised and professional Secretary/ Office Administrator to join their Business Management team in Cirencester.

This is a full time onsite position.

Following continued growth and expansion across England, this newly created role offers an excellent opportunity to join a supportive and ambitious organisation.

You will be the first point of contact for visitors, clients and suppliers and you will play a key role in delivering an exceptional front-of-house experience while supporting the smooth day-to-day running of the office.

Responsibilities include:

• Document production: Prepare and format letters, minutes, file notes and other documents using copy and audio typing.
• Director and team support: Manage diaries, arrange appointments, keep actions organised and provide day-to-day administrative support.
• Manage incoming and outgoing correspondence, maintain accurate electronic files, scan documents and oversee working paper archives.
• Welcome visitors, answer incoming calls, take accurate messages and direct enquiries appropriately.
• Prepare invoices, update databases and support automated correspondence and mailings.
• Work flexibly with colleagues and assist with other administrative tasks when deadlines or business priorities require it.

About You:

• You will have worked in a busy office environment in a similar administration role
• You will enjoy supporting and interacting with people at all levels
• You will be highly organised with excellent attention to detail
• You will be proficient in Microsoft Office and happy to learn new systems
• GCSE Maths and English Grade 5/C or above (or equivalent)

This is a fantastic opportunity to join a business that really invests in its people, offers ongoing training, development opportunities and clear progression pathways.