Secretary

CBSbutler Holdings Limited trading as CBSbutler; Gloucester; On-site; GBP 20,000 - 26,000; Full time

Job summary

CBSbutler is representing a growing professional services firm seeking a welcoming, organised and professional Secretary/Office Administrator to join their Business Management team in Cirencester. This full-time onsite role involves front-of-house duties, diary management, document production, invoices and general admin support to directors and staff.

Applicants should have office experience, be highly organised, proficient in Microsoft Office and comfortable interacting with people at all

Qualifications

• Experience in a busy office environment handling administration tasks.
• Proficient in Microsoft Office and comfortable with new systems.
• Ability to manage diaries, organise actions and provide day-to-day admin support.

Responsibilities

• Document production: letters, minutes, file notes and other documents.
• Manage diaries and arrange appointments for directors and team.
• Handle incoming/outgoing correspondence; maintain electronic files and archives.
• Welcome visitors and answer calls; take messages and direct inquiries.
• Prepare invoices and update databases; support mailings.

Skills

Organised

Microsoft Office

Communication skills

Diary management

Attention to detail

Interpersonal skills

Education

GCSE Maths and English

Tools

Copy typing

Job description

We are representing a growing and highly respected professional services firm who is looking for a welcoming, organised and professional Secretary/ Office Administrator to join their Business Management team in Cirencester.

This is a full time onsite position.

Following continued growth and expansion across England, this newly created role offers an excellent opportunity to join a supportive and ambitious organisation.

You will be the first point of contact for visitors, clients and suppliers and you will play a key role in delivering an exceptional front-of-house experience while supporting the smooth day-to-day running of the office.

Responsibilities include:

• Document production: Prepare and format letters, minutes, file notes and other documents using copy and audio typing.
• Director and team support: Manage diaries, arrange appointments, keep actions organised and provide day-to-day administrative support.
• Manage incoming and outgoing correspondence, maintain accurate electronic files, scan documents and oversee working paper archives.
• Welcome visitors, answer incoming calls, take accurate messages and direct enquiries appropriately.
• Prepare invoices, update databases and support automated correspondence and mailings.
• Work flexibly with colleagues and assist with other administrative tasks when deadlines or business priorities require it.

About You:

• You will have worked in a busy office environment in a similar administration role
• You will enjoy supporting and interacting with people at all levels
• You will be highly organised with excellent attention to detail
• You will be proficient in Microsoft Office and happy to learn new systems
• GCSE Maths and English Grade 5/C or above (or equivalent)

This is a fantastic opportunity to join a business that really invests in its people, offers ongoing training, development opportunities and clear progression pathways.