Administration Assistant (Trips & Visits)

Hampton College; Peterborough; On-site; GBP 27,000 - 30,000; Full time

Job summary

Hampton College is seeking an organised Administration Assistant (Trips & Visits) to coordinate educational trips, residential visits and enrichment activities across the Secondary Phase. You will work with trip leaders, leaders, finance and parents to ensure plans are compliant, well-documented and delivered smoothly.

The role also covers general school office administration, reception support, and basic first aid, contributing to a positive, professional service for staff, students and

Qualifications

• GCSEs in English and Maths.
• Experience in an administrative or receptionist role.
• Proficient with Word, Excel and other IT systems.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities and work accurately under pressure.

Responsibilities

• Co-ordinate overseas trips, UK residential visits, day trips, sporting fixtures and enrichment activities.
• Obtain quotations and arrange bookings for transport, accommodation and venues.
• Manage trip documentation and approval processes.
• Liaise effectively with staff, parents/carers and external providers.
• Set up and monitor trip payments, ensuring timely communication regarding payment deadlines.
• Maintain accurate records using school systems such as Evolve and Bromcom.
• Prepare trip packs, emergency information and supporting documentation.
• Assist with reception and wider administrative duties when required.
• Provide first aid support following appropriate training.
• Contribute to a positive, professional and student-focused administrative service.

Skills

GCSE English

GCSE Maths

Administrative experience

Microsoft Word

Microsoft Excel

Organisation & communication

Multi-tasking

Team player

Confidentiality

Job description

Required Immediately

Administration Assistant (Trips & Visits)

Are you a highly organised administrator with excellent attention to detail and a passion for supporting young people?

We are seeking an enthusiastic and proactive Administration Assistant (Trips & Visits) to join our busy administration team.

This is a highly rewarding role that offers the opportunity to make a real difference to students' educational experiences. You will play a key role in coordinating educational visits, residential trips, sporting fixtures and enrichment activities, ensuring students benefit from safe, memorable and well-organised opportunities beyond the classroom.

About the Role

As the Administration Assistant (Trips & Visits), you will take responsibility for the administration and co-ordination of all school trips and visits across the Secondary Phase.

Working closely with trip leaders, senior leaders, finance colleagues and parents/carers, you will ensure that all trips are efficiently planned, compliant with relevant procedures and delivered successfully.

Alongside trips administration, you will provide general administrative support to the school office, helping to maintain an efficient, welcoming and professional service for staff, students, parents and visitors.

What You’ll Be Doing

• Co-ordinate overseas trips, UK residential visits, day trips, sporting fixtures and enrichment activities.
• Obtain quotations and arrange bookings for transport, accommodation and venues.
• Manage trip documentation and approval processes.
• Liaise effectively with staff, parents/carers and external providers.
• Set up and monitor trip payments, ensuring timely communication regarding payment deadlines.
• Maintain accurate records using Evolve, Bromcom and other school systems.
• Prepare trip packs, emergency information and supporting documentation.
• Assist with reception and wider administrative duties when required.
• Provide first aid support following appropriate training.
• Contribute to a positive, professional and student-focused administrative service.

What We’re Looking For

• Has GCSEs (or equivalent) in English and Maths.
• Has experience working in an administrative or receptionist role.
• Is confident using Microsoft Word and Excel and other IT systems.
• Has excellent organisational and communication skills.
• Can manage multiple priorities and work accurately under pressure.
• Is proactive, adaptable and able to work on their own initiative.
• Enjoys working as part of a close and supportive team.
• Understands the importance of confidentiality and professionalism.
• Brings a positive attitude, flexibility and a willingness to contribute to wider school life.

Working Hours

9:30am to 4:00pm (Monday to Friday) with a 30-minute un-paid lunch break

30 hours per week, term time plus 3 INSET training days

Salary - Administration Assistant (Grade 6)

Full-time salary (52 weeks) from £27,273 to £29,541 per annum

Term-time salary (30 hours per week/term time plus 3 days) from £18,743 to £20,301 per annum

About Hampton College

Hampton College is an established all-through school (ages 4-19) located in Hampton Vale, Peterborough. It sits within Hampton Academies Trust (HAT) and works closely with neighbouring schools such as Hampton Gardens and Hampton Lakes.

Opened in 2005, the school has grown to serve over 1,620 students across both primary and secondary phases, including a thriving Sixth Form. Our facilities include specialist teaching spaces, a large Sixth Form Centre, and a learning environment that supports academic excellence as well as personal development.

The school’s vision centres on outstanding education, valuing people, promoting high‑quality learning, and maintaining a positive, healthy, community‑focused environment. Our motto that is embedded throughout our school community is Progress, Partnership & Pride.

Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.

Safeguarding and Recruitment Checks

Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).

In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.