School Transport & Operations Coordinator

Shorefields; Gosfield; On-site; GBP 17,000 - 25,000; Part time

Job summary

Gosfield School is seeking a Transport Coordinator to oversee the minibus and transport operations, ensuring safe and efficient daily services. The role supports drivers and staff, maintains rotas, and coordinates trips and events with timely communications.

The position is 20 hours per week, with driving commitments of 5–10 hours. The ideal candidate is highly organized, proactive, and capable of working independently while escalating issues when needed.

Responsibilities

• Coordinate the day-to-day operation of the school's minibus and transport services.
• Liaise with and support the school's drivers, maintaining clear communication and helping to resolve day-to-day issues.
• Prepare and maintain driver rotas, schedules and vehicle allocations, arranging suitable cover where required.
• Coordinate transport requirements for school trips, fixtures, activities and other events, working with relevant staff to confirm timings, vehicles and drivers.
• Communicate with transport arrangements, changes and delays to relevant staff and parents using the school's agreed systems and procedures.
• Maintain accurate vehicle and driver records, including servicing, MOT's, inspections, maintenance, defects and other compliance documentation.
• Monitor servicing and inspection dates and arrange bookings or follow-up actions to help ensure vehicles remain safe, roadworthy, and available.
• Help ensure that transport procedures and relevant legal, regulatory, and school requirements are followed, escalating concerns to the Head of Operations.
• Assist with the administration of parent transport enquiries, route information, pupil lists and changes to transport arrangements.
• Identify operational issues and opportunities to improve the efficiency, reliability, and communication of the transport service.
• 5 - 10 hours of driving per week.

Job description

Gosfield School is seeking a Transport Coordinator to oversee the minibus and transport operations, ensuring safe and efficient daily services. The role supports drivers and staff, maintains rotas, and coordinates trips and events with timely communications.

The position is 20 hours per week, with driving commitments of 5–10 hours. The ideal candidate is highly organized, proactive, and capable of working independently while escalating issues when needed.