Transport Coordinator

Shorefields; Gosfield; On-site; GBP 17,000 - 25,000; Part time

Job summary

Gosfield School is seeking a Transport Coordinator to oversee the minibus and transport operations, ensuring safe and efficient daily services. The role supports drivers and staff, maintains rotas, and coordinates trips and events with timely communications.

The position is 20 hours per week, with driving commitments of 5–10 hours. The ideal candidate is highly organized, proactive, and capable of working independently while escalating issues when needed.

Responsibilities

• Coordinate the day-to-day operation of the school's minibus and transport services.
• Liaise with and support the school's drivers, maintaining clear communication and helping to resolve day-to-day issues.
• Prepare and maintain driver rotas, schedules and vehicle allocations, arranging suitable cover where required.
• Coordinate transport requirements for school trips, fixtures, activities and other events, working with relevant staff to confirm timings, vehicles and drivers.
• Communicate with transport arrangements, changes and delays to relevant staff and parents using the school's agreed systems and procedures.
• Maintain accurate vehicle and driver records, including servicing, MOT's, inspections, maintenance, defects and other compliance documentation.
• Monitor servicing and inspection dates and arrange bookings or follow-up actions to help ensure vehicles remain safe, roadworthy, and available.
• Help ensure that transport procedures and relevant legal, regulatory, and school requirements are followed, escalating concerns to the Head of Operations.
• Assist with the administration of parent transport enquiries, route information, pupil lists and changes to transport arrangements.
• Identify operational issues and opportunities to improve the efficiency, reliability, and communication of the transport service.
• 5 - 10 hours of driving per week.

Job description

Job Ref No. ECC1234-141S Position Type: School and Child Safety Pay Range: £15.38 per hour

Position Start Date: 06/01/2027 Contract Type: Part-time Contract Term: Permanent

Application Close: 27/11/2026 Midday Date of Interviews: w/c 30/11/26

Transport Coordinator
Salary: £12,857.68 inc Holiday equivalent £15.38ph

Gosfield School is seeking an organised, proactive and reliable Transport Coordinator to support the smooth and safe running of the school's minibus and transport operations.

This is an important coordination role, helping to ensure that daily transport, school trips and fixtures are planned effectively and that drivers and staff receive clear and timely information. The successful candidate will take responsibility for the day-to-day administration and coordination of the school's transport provision, working closely with the Head of Operations and the school's drivers.

The school currently operates a fleet of approximately 11 minibuses and coordinates a team of around 13 drivers. The role will help keep this operation organized, responsive, and compliant.

The post is for 20 hours per week. The working pattern can be discussed with the successful candidate, subject to the needs of the transport operation.

Key responsibilities

• Coordinate the day-to-day operation of the school's minibus and transport services.
• Liaise with and support the school's drivers, maintaining clear communication and helping to resolve day-to-day issues.
• Prepare and maintain driver rotas, schedules and vehicle allocations, arranging suitable cover where required.
• Coordinate transport requirements for school trips, fixtures, activities and other events, working with relevant staff to confirm timings, vehicles and drivers.
• Communicate with transport arrangements, changes and delays to relevant staff and parents using the school's agreed systems and procedures.
• Maintain accurate vehicle and driver records, including servicing, MOT's, inspections, maintenance, defects and other compliance documentation.
• Monitor servicing and inspection dates and arrange bookings or follow-up actions to help ensure vehicles remain safe, roadworthy, and available.
• Help ensure that transport procedures and relevant legal, regulatory, and school requirements are followed, escalating concerns to the Head of Operations.
• Assist with the administration of parent transport enquiries, route information, pupil lists and changes to transport arrangements.
• Identify operational issues and opportunities to improve the efficiency, reliability, and communication of the transport service.
• 5 - 10 hours of driving per week.

The successful candidate will be highly organised, approachable, and confident in communicating with a range of people. They will be able to manage competing priorities, maintain accurate records, and work independently while recognising when issues need to be escalated.

Previous experience in transport coordination, logistics, administration, or a similar operational role would be beneficial. Experience working in a school or educational environment would be an advantage but is not essential.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Documents

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Minibus Driver

St Mary's School Colchester Secondary, Colchester Closing: 20/11/2026 4pm