Friendly School Receptionist & Admin - Part Time

Ad Talent; Waterlooville; On-site; GBP 19,000 - 23,000; Part time

Job summary

Kennington School is seeking a warm, professional Part-Time School Receptionist / Administrator to join its friendly and supportive team. The role is 25 hours per week, Monday to Friday, 8.00am-1.00pm, with a start date in December 2026.

As the first point of contact for parents, pupils and visitors, you will manage front-of-house tasks, maintain calendars and records in iSAMS, and support general school administration.

Qualifications

• Strong general administration and organisational skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office, including Outlook.
• The ability to prioritise tasks and manage interruptions effectively.
• A professional, confident and well-presented manner.
• Clear and concise communication skills.
• A warm, cheerful and helpful approach.
• The ability to remain calm under pressure and think quickly.

Responsibilities

• Answer incoming telephone calls, transfer calls and take accurate messages.
• Welcoming visitors and managing the visitor signing-in system.
• Monitoring the school gate entry system and CCTV.
• Responding to enquiries from parents, local authorities and other stakeholders.
• Managing shared email inboxes and forwarding or actioning messages.
• Maintaining school calendars, room bookings and visitor records.
• Recording pupil absences, late arrivals and early departures.
• Maintaining accurate pupil, staff, transport and contact lists.
• Receiving deliveries and arranging their distribution.
• Supporting school transport arrangements and liaising with parents and providers.
• Preparing letters, emails, weekly communications and permission forms.
• Uploading correspondence and documentation to iSAMS.
• Processing approved invoices and reconciling monthly credit card statements.
• Ordering uniforms, stationery and general school supplies.
• Maintaining training records and providing administrative support to HR.
• Assisting with fire evacuation procedures and safeguarding administration.
• Providing cover for the other School Receptionist during holidays or absence.

Skills

General administration

Communication skills

Microsoft Office (Outlook)

Prioritisation

Professionalism

Calm under pressure

Attention to detail

Tools

Microsoft Office

Outlook

Job description

Kennington School is seeking a warm, professional Part-Time School Receptionist / Administrator to join its friendly and supportive team. The role is 25 hours per week, Monday to Friday, 8.00am-1.00pm, with a start date in December 2026.

As the first point of contact for parents, pupils and visitors, you will manage front-of-house tasks, maintain calendars and records in iSAMS, and support general school administration.