School Receptionist

TES FE News; London; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading educational institution in London is seeking an Administrative Support professional to assist with various administrative tasks including managing enquiries, supporting pupil registration, and event catering. This role is ideal for an organized individual with strong interpersonal and computer skills, ready to contribute to a vibrant school environment.

Qualifications

• Experience in an office environment is advantageous.
• First Aid experience is beneficial but not essential.
• Ability to manage a varied workload under pressure.

Responsibilities

• Field telephone and email enquiries, greet guests and sort post.
• Support the Head’s PA and Attendance Officer with administrative tasks.
• Administer First Aid if required.

Skills

Organisational skills

Interpersonal skills

Telephone manner

Computer skills

Ability to work under pressure

Tools

Office applications

Job description

Job Overview

Key Responsibilities

• Fielding telephone and email enquiries, greeting guests and sorting post
• Screen and direct calls
• Open school post and distribute accordingly
• Sending out post
• Coordinating the pick-up and delivery of large mail
• Greet and welcome all visitors and suppliers entering the school, ensuring all sign in and out/wear badges
• Make full use of iSAMS and record information as required
• Work closely with the Attendance Officer to support pupil registration
• Work closely with the Head’s PA to offer broader administrative assistance
• Support with organising catering for event
• Administer First Aid to boys (training will be given if required)
• Support teaching staff as required with administrative tasks
• Attend any formal or informal school events outside of school hours as required by the Headmaster, including Open Days and Entrance Testing days
  
  

Person Specification

• Highly organised
• Good keyboard and computer skills with a comprehensive knowledge of Office applications software and the web
• Able to manage and prioritise a varied workload under pressure
• Flexible, able to use initiative
• Excellent telephone manner and interpersonal skills
• A willingness to work as part of a team
• Experience in an office environment would be an advantage but is not essential
• Experience with First Aid would be an advantage but is not essential
• Able to work in a team and independently as the task requires