School Reception & Admin Coordinator

Teaching Vacancies; Devon and Torbay; On-site; GBP 21,000 - 27,000; Full time

Job summary

Woodlands School is seeking a Receptionist and Administrative Assistant to provide a welcoming front-d desk and essential administrative support across school operations. The role covers reception duties, letters and communications, attendance, and general admin tasks to help the school run smoothly.

You will work across safeguarding, data administration and EHCP/SEND processes, ensuring confidentiality and timely handling of documentation.

Qualifications

• Excellent organisation and confidentiality.
• Ability to manage competing priorities.

Responsibilities

• Greet visitors and parents warmly, creating a positive first impression.
• Manage calls and messages promptly and professionally.
• Oversee visitor sign-in, identification checks and safeguarding compliance.
• Keep reception tidy and organised, handling post and deliveries efficiently.
• Prepare and distribute letters, posters, newsletters, and certificates.
• Assist staff with helpdesk requests, photocopying, and general admin support.
• Maintain school calendars and assist with scheduling.
• Manage pupil attendance records and update systems accurately.
• Coordinate lunch menus, dietary needs, and weekly fruit/milk orders.
• Update SharePoint sites and monitor form submissions.
• Organise photography for staff, pupils, and school events.
• Liaise with transport providers and handle route changes or emergencies.
• Complete filing, scanning, and maintain records.
• Maintain the school policy schedule and communicate updates to staff.
• Provide administrative support across operational functions including Finance, Health and Safety and HR.
• Coordinate and administer EHCP, SEND and wider pupil processes, including scheduling meetings and updating records.
• Support data administration by maintaining accurate records and ensuring GDPR compliance.

Job description

Woodlands School is seeking a Receptionist and Administrative Assistant to provide a welcoming front-d desk and essential administrative support across school operations. The role covers reception duties, letters and communications, attendance, and general admin tasks to help the school run smoothly.

You will work across safeguarding, data administration and EHCP/SEND processes, ensuring confidentiality and timely handling of documentation.