School Administration & Events Coordinator

Newstead Wood School; Greater London; On-site; GBP 21,000 - 28,000; Full time

Job summary

Newstead Wood School is seeking an administrative assistant to provide essential reception and clerical support on-site in Greater London. The role covers routine correspondence, filing, and coordinating events such as Parents' Evenings and productions, while ensuring smooth daily operations across departments.

You will answer calls, manage post and reprographics, support academic staff, monitor student registers and attendance, and assist with medical records and first aid as needed.

Responsibilities

• Produce routine correspondence and drafting documentation.
• Answer office telephone calls and emails.
• Maintenance of student filing and archiving system.
• Assist with the organisation, preparation and co-ordination of school events, such as Parents' Evenings, School Productions, Prize Giving, Commemoration Day and any other general school occasions.
• Coordinate and provide refreshments and hospitality as required for school events and visitors to the school.
• Assist with provision of administrative support for academic staff.
• Be the first point of call on reception.
• Assist with reprographics, particularly during exam season.
• Arrange school photos liaising with teachers and photographers as required.
• Assist with managing student registers, attendance and punctuality, including evacuation lists.
• Cover reception duties when required.
• Manage internal and external post distribution for the school.
• Administer first aid to students and ensure medical records are kept up to date.
• Order stationary, medical and staff kitchen supplies.
• Replenish kitchen supplies in the staff room and staff kitchen.
• Undertake any other duties as may be reasonably required by the Headteacher

Job description

Newstead Wood School is seeking an administrative assistant to provide essential reception and clerical support on-site in Greater London. The role covers routine correspondence, filing, and coordinating events such as Parents' Evenings and productions, while ensuring smooth daily operations across departments.

You will answer calls, manage post and reprographics, support academic staff, monitor student registers and attendance, and assist with medical records and first aid as needed.