School Operations Admin Coordinator

Birmingham City University; Birmingham; On-site; GBP 28,000 - 32,000; Part time

Benefits offered by this job

Hybrid working (role dependent)

Pension

Wellbeing support

Job summary

Birmingham City University is seeking an efficient administrator to join the School of Life and Health Sciences at City South Campus, Edgbaston. The role focuses on supporting academic staff and professional services, coordinating meetings and handling procurement tasks.

You will engage casual workers, process payments, and maintain accurate records, while ensuring compliance with data protection and right-to-work requirements. The role is part-time and hybrid in nature.

Qualifications

• Experience in a busy administrative environment.
• Ability to organise meetings, take minutes and manage calendars.
• Ability to prioritise multiple tasks and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience handling sensitive or confidential information.
• Clear and professional communication with a range of stakeholders.

Responsibilities

• Provide general administrative support ensuring timely and accurate completion of tasks.
• Engage casual workers—process starter packs, conduct right‑to‑work checks, liaise with HR and ensure payments.
• Maintain records of right‑to‑work documentation per legal and university requirements.
• Support organisation and servicing of meetings, working groups and committees, including minute-taking and tracking actions.
• Maintain operational records and databases, handling confidential information securely and in line with data-protection requirements.
• Administer purchasing requests, raise and goods receipting purchase orders, maintain records in procurement system.

Skills

Administration

Meeting coordination

Calendar management

MS Office

Confidentiality

Stakeholder comms

Tools

Outlook

Word

Excel

Procurement system

Job description

Birmingham City University is seeking an efficient administrator to join the School of Life and Health Sciences at City South Campus, Edgbaston. The role focuses on supporting academic staff and professional services, coordinating meetings and handling procurement tasks.

You will engage casual workers, process payments, and maintain accurate records, while ensuring compliance with data protection and right-to-work requirements. The role is part-time and hybrid in nature.