School Office Team Leader

Cheltenham College; Cheltenham; On-site; GBP 27,000 - 29,000; Part time

Benefits offered by this job

Defined Workplace Pension Plan

Gym and swimming pool membership

Discounts with local businesses andRet

Job summary

Cheltenham College is seeking an organised, proactive Team Leader to run the Prep office and reception during November/December 2026 and for term-time plus five weeks. You will lead two receptionists and ensure a warm, professional service for pupils, parents and colleagues.

The role is 0.84 FTE with 37.5 hours a week during term time and holiday hours. Salary up to £34,574 pro rata, with a range £27,035–£28,927; enhanced DBS checks are required.

Qualifications

• Excellent organisational and interpersonal skills.
• Keen eye for detail and confidence to lead a team in a fast-paced environment.
• Collaborative and solutions-focused professional who delivers outstanding service.

Responsibilities

• Lead day-to-day operation of The Prep’s office and reception.
• Oversee administrative processes and coordinate priorities.
• Ensure warm, professional and responsive service for pupils, parents, visitors and colleagues.

Job description

For November/December 2026, Cheltenham Prep is seeking an organised, proactive and people-focused Team Leader to lead the day-to-day operation of The Prep’s office and reception. This is an excellent opportunity for an experienced administrator with strong leadership skills to play a key role in supporting the smooth and effective running of a busy, vibrant school community. This role is term time, plus 5 weeks (38 weeks and an FTE of 0.8) .

Leading a team of two receptionists, you will oversee administrative processes, coordinate priorities and ensure pupils, parents, visitors and colleagues receive a warm, professional and responsive service. Working closely with colleagues across The Prep and wider Cheltenham College community, you will help ensure the office operates efficiently, with the highest standards of organisation, communication, confidentiality and safeguarding.

We are looking for someone with excellent organisational and interpersonal skills, a keen eye for detail and the confidence to lead a team in a fast-paced environment. If you are a collaborative and solutions-focused professional who takes pride in delivering an outstanding service and making a positive difference, we would welcome an application from you.

Full details of the rolecan be found in the job description document.

Terms of the role:

• Term-time + 5 weeks (38 weeks) and 0.84 FTE
• Normal hours of work: 37.5 per week*
  • Fulltime: Monday to Friday, 8:00–16:30 during term time (33 weeks)
  • Up to three Saturdays per year, 08:30–12:30
  • Five additional weeks (or equivalent hours) to be worked during the school holidays
• Salary: Up to Grade F depending on experience. (£32,312 - £34,574) pro rata salary will be between £27,035-£28,927.
• Longlisted candidates will be asked to undertake identity and, where applicable to the role, qualification checks in accordance with the School's Safeguarding Policy. They must also agree to references being taken upand checks being made with past employers.
• The appointment is subject to an enhanced Disclosure and Barring Service check.

Benefits include:

Defined Workplace Pension Plan, free membership to College’s gyms and swimming pool, discounts with local businesses and retailers and more.

Closing date:

Wednesday, 4th November

Cheltenham College is committed to safeguarding and promoting the welfare of children and young people in its recruitment and selection of job applicants and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.

We are committed to equality of opportunity for all staff and applications from suitably qualified individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We encourage all candidates to ensure that College is aware of yourparticular requirementsshould you be invited to interview.