Admin Assistant

HOLY CROSS PREPARATORY SCHOOL KINGSTON; Royal Borough of Kingston upon Thames; On-site; GBP 20,000 - 24,000; Part time

Benefits offered by this job

Pension scheme

Life insurance

Employee wellbeing programme including

Free lunch during term time

Free on-site parking

Job summary

Holy Cross Preparatory School Kingston is seeking an enthusiastic Admin Assistant to join the Front Office. The role is part-time, 52 weeks a year, 27.5 hours per week with a 12.30pm–6pm shift, based at our Kingston upon Thames campus.

You will welcome visitors, handle inquiries, maintain records, support attendance and events, and provide first aid as needed. Strong IT skills and discretion are essential; previous school reception experience is welcome but not required.

Qualifications

• Have experience in a busy, customer-focused administrative environment.
• Are highly organised and able to manage multiple priorities effectively.
• Communicate confidently and professionally with a wide range of people.
• Have strong IT skills, including Microsoft Office applications.
• Are proactive, reliable and have excellent attention to detail.
• Understand the importance of discretion, confidentiality and accuracy.
• Enjoy working as part of a team and contributing to the wider life of a school.

Responsibilities

• Welcoming visitors, parents and pupils and providing a friendly and professional reception service.
• Responding to enquiries in person, by telephone and by email.
• Maintaining accurate records and supporting a range of administrative processes across the school.
• Assisting with attendance monitoring, pupil records and school communications.
• Supporting school events, meetings, admissions activities and prospective parent visits.
• Helping maintain an organised, professional and welcoming reception area.
• Providing pastoral support to pupils and administering first aid (full training can be provided).

Skills

Customer service

Organisation

Communication

IT skills

Microsoft Office

Attention to detail

Discretion

Job description

Admin Assistant required for November

Part Time, All Year Round, 52 weeks per year

Monday to Friday, 12.30pm to 6pm,

27.5 hours per week (term time); 25 hours per week (school holidays)

£21700 p/a actual salary (£30,449 p/a FTE)

Apply by 9am on 2 nd November 2026

Join a thriving, friendly and successful independent school

Holy Cross Preparatory School is a highly successful independent school for girls aged 3–11, set within a beautiful eight-acre campus in Kingston upon Thames.

We are proud of our warm, caring and inclusive community, where pupils flourish academically and personally. Our staff are dedicated, supportive and passionate about creating an exceptional environment for children, families and colleagues alike.

We are currently seeking an enthusiastic, professional and highly organised Admin Assistant to join our welcoming Front Office team.

This is an ideal opportunity for someone who enjoys working with people, takes pride in delivering excellent customer service and is looking for a varied role in a friendly school environment. Every day is different, and you will play an important part in supporting the smooth operation of the school while helping to create a positive experience for pupils, parents, visitors and staff.

About the role

You will be a key member of our administration team, providing a professional reception and administrative service and helping ensure the school runs efficiently each day.

Key responsibilities include:

• Welcoming visitors, parents and pupils and providing a friendly and professional reception service.
• Responding to enquiries in person, by telephone and by email.
• Maintaining accurate records and supporting a range of administrative processes across the school.
• Assisting with attendance monitoring, pupil records and school communications.
• Supporting school events, meetings, admissions activities and prospective parent visits.
• Helping maintain an organised, professional and welcoming reception area.
• Providing pastoral support to pupils and administering first aid (full training can be provided).

We would love to hear from you if you:

• Have experience in a busy, customer-focused administrative environment.
• Are highly organised and able to manage multiple priorities effectively.
• Communicate confidently and professionally with a wide range of people.
• Have strong IT skills, including Microsoft Office applications.
• Are proactive, reliable and have excellent attention to detail.
• Understand the importance of discretion, confidentiality and accuracy.
• Enjoy working as part of a team and contributing to the wider life of a school.

Previous school experience would be welcomed but is not essential.

Why join Holy Cross?

We value our staff and recognise the important contribution they make to our success. In return, we offer:

• Competitive salary.
• Pension scheme.
• Life insurance.
• Employee wellbeing programme including 24/7 GP access.
• Free lunch during term time.
• Free on-site parking.
• A supportive and friendly working environment.
• Opportunities for training and professional development.
• The chance to work in a beautiful setting with excellent facilities.

Holy Cross Prep are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Successful applicants will be required to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service (DBS). As part of the shortlisting process, the School will consider carrying out an online search on shortlisted candidates as part of its due diligence.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.