School Receptionist (Term Time)

Cheltenham College; Cheltenham; On-site; GBP 13,000 - 15,000; Part time

Benefits offered by this job

Gym and swimming pool membership

Discounts with local businesses

Workplace Pension Plan

Job summary

Cheltenham Prep, part of Cheltenham College, is seeking an afternoon Receptionist to join our friendly admin team. You will be the first contact for pupils, families, visitors and colleagues, ensuring a warm, professional welcome and handling enquiries efficiently.

You will combine front-of-house duties with admin tasks, including pupil registrations, room bookings and general office work. Prior reception/administration experience and safeguarding awareness are essential.

Qualifications

• Previous reception or administrative experience is essential.
• Excellent communication and organisational skills are required.
• Proactive, flexible approach and ability to manage priorities in a busy environment.
• Understanding of safeguarding in a school environment is important.

Responsibilities

• Front-of-house duties welcoming pupils, families, visitors and colleagues.
• Answering telephone calls and handling enquiries politely and efficiently.
• Supporting pupil registration, room bookings and general office administration.
• Providing flexible support to the wider administrative team and cover with a fellow Receptionist.

Skills

Reception experience

Administrative experience

Customer service

Communication skills

Job description

For November/December 2026,Cheltenham Prep is seeking a warm, welcoming and highly organised Afternoon Receptionist to join our friendly administrative team.

As the first point of contact for pupils, families, visitors and colleagues, you will play an important role in creating a positive and lasting impression of The Prep. With a friendly and professional approach, you will ensure that everyone who contacts or visits the school feels welcome and that enquiries are handled efficiently, courteously and with care.

Working as part of the Prep Admin Office team, you will combine front-of-house responsibilities with a variety of administrative tasks that help ensure the smooth day-to-day running of the school. From welcoming visitors and answering telephone calls to supporting pupil registration, managing room bookings and assisting with general office administration, no two days will be quite the same.

We are looking for someone with excellent communication and organisational skills, a keen eye for detail and a proactive, flexible approach. You will be confident managing competing priorities in a busy environment, comfortable using Microsoft Office applications and committed to providing an excellent standard of customer service. Previous reception or administrative experience is essential, as is an understanding of the importance of safeguarding in a school environment.

Above all, you will be approachable, discreet and professional, with a genuine enjoyment of working with people and contributing to a welcoming school community. You will work closely with a fellow Receptionist to ensure consistent reception cover and provide flexible support to the wider administrative team when needed.

Full details of the rolecan be found in the job description document.

Job details:

• Hours: Monday to Friday, 12.30pm–6.00pm during term time (33 weeks per year).
• Saturday working: 12 Saturdays per year, 8.30am–12.30pm, on a rota basis.
• Additional commitment: Five full INSET days per year.
• Pro rata salary: £14,017 per annum (based on a 0.55 FTE and full time equivalent of £25,525.50).
• Membership of the College's defined contribution Workplace Pension Plan.

Benefits include:

Free membership to College’s gyms and swimming pool, discounts with local businesses and retailers and more.

Closing date: 4 November 2026

Cheltenham College is committed to safeguarding and promoting the welfare of children and young people in its recruitment and selection of job applicants and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.

We are committed to equality of opportunity for all staff and applications from suitably qualified individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We encourage all candidates to ensure that College is aware of yourparticular requirementsshould you be invited to interview.