School Office Manager Vacancy - Primary School In Oxford

Marchant Recruitment; Oxford; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Competitive salary

Training & development

Supportive leadership

Varied role

Job summary

Marchant Recruitment is supporting a welcoming Oxford primary school to appoint an experienced Office Manager to oversee the day-to-day running of the school office. This full-time, permanent role offers an ASAP start and a competitive school-scale salary.

You will be the first point of contact for parents and staff, manage MIS records (Arbor, SIMS, Bromcom), coordinate admissions, attendance and budget processes, and support GDPR/compliance and school events.

Qualifications

• Previous experience as Office Manager or senior administrator, ideally in a school.
• Experience with Arbor, SIMS or Bromcom.
• Strong IT skills and ability to manage multiple tasks.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee day-to-day management of the school office and supervise administrative staff.
• Manage pupil and staff records in the MIS.
• Coordinate admissions, attendance and general administration.
• Support finance processes, including PO and invoices.
• Prepare communications for parents and staff.
• Liaise with external agencies and suppliers.
• Ensure GDPR and safeguarding compliance.
• Support organisation of events and inspections.

Skills

Office management

MIS experience

IT literacy

Communication

Discretion with confidential info

Team supervision

Tools

Arbor MIS

SIMS

Bromcom

MS Office

Job description

Full-Time | Permanent | ASAP Start | Competitive School Scale

Join a welcoming primary school at the heart of its community

A friendly and well-established primary school in Oxford is looking to appoint an experienced Office Manager to oversee the day-to‑day running of its busy school office.

This is an excellent opportunity for an organised, approachable and proactive administrator who enjoys working in a varied role. As the first point of contact for parents, visitors and staff, you'll play a vital part in ensuring the school operates efficiently while providing a warm and professional service to the whole school community.

What you'll be doing

• Leading the day‑to‑day management of the school office and supervising administrative staff.
• Managing pupil and staff records using the school's Management Information System (MIS).
• Coordinating admissions, attendance and general school administration.
• Supporting finance processes, including purchase orders, invoices and budget administration.
• Preparing correspondence, newsletters and communications for parents and staff.
• Liaising with external agencies, suppliers and contractors.
• Ensuring compliance with GDPR, safeguarding procedures and school policies.
• Supporting the organisation of school events, meetings and inspections.

What we're looking for

• Previous experience in an Office Manager or senior administrative role, ideally within a school.
• Experience using school MIS software such as Arbor, SIMS, Bromcom or similar.
• Strong IT skills, including Microsoft Word, Excel, Outlook and Teams.
• Excellent organisational skills and the ability to prioritise a varied workload.
• A friendly, professional approach with excellent communication skills.
• The ability to handle confidential information with discretion.
• A proactive attitude and a willingness to support the wider life of the school.

Why join this school?

This Oxford primary school is proud of its welcoming atmosphere and strong community values. Staff are supportive, leadership is approachable, and everyone works together to create a positive environment where children can thrive.

In return, you'll benefit from:

• A supportive and collaborative leadership team.
• Ongoing training and professional development.
• A varied and rewarding role where no two days are the same.
• Competitive salary and excellent working conditions.