Office Manager – Independent Primary School – Enfield

Marchant Recruitment; Enfield; On-site; GBP 30,000 - 45,000; Full time

Job summary

Marchant Recruitment is seeking an experienced Office Manager for an Independent Primary School in Enfield. The role covers the day-to-day operation of a busy school office, coordinating administrative tasks and supporting senior leaders to ensure efficient, professional and timely processes.

You will work with teachers, parents, pupils and external partners, requiring excellent communication and the ability to prioritise competing tasks in a calm, organised manner.

Qualifications

• Previous office management or senior administrative experience.
• Strong organisational and coordination skills.
• Excellent written and verbal communication.

Responsibilities

• Oversee the daily operation of the school office.
• Coordinate administrative tasks and priorities.
• Support senior leaders with administrative requirements.
• Manage telephone calls, emails and general enquiries.
• Welcome parents, visitors and external professionals.
• Ensure visitor and reception procedures are followed.
• Maintain accurate pupil and school records.
• Coordinate general correspondence and documentation.
• Support pupil admissions and new starter administration.
• Assist with attendance-related administration.
• Organise meetings, appointments and school events.
• Maintain electronic and paper filing systems.
• Ensure important deadlines are monitored.
• Coordinate office supplies and stationery orders.
• Liaise with suppliers and external service providers.
• Prepare letters, reports and administrative documents.
• Support staff with general office requirements.
• Maintain confidentiality when handling pupil and staff information.
• Support safeguarding procedures within the school office.
• Assist with recruitment and staff onboarding administration where required.
• Ensure school databases are kept accurate and up to date.
• Identify opportunities to improve office systems.
• Coordinate with the School Business Manager and senior leadership team.
• Support the administration team during busy periods.
• Ensure school policies and procedures are followed.

Skills

Communication

Organisational skills

Teamwork

Microsoft Office

Tools

Microsoft Office

Job description

Job description

Office Manager - Independent Primary School - Enfield

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

School Information

This is a well-established Independent Primary School in Enfield, providing a broad and engaging education for pupils across the primary age range.

The school has developed a supportive and well-organised environment where pupils are encouraged to achieve academically while developing confidence, independence and positive relationships.

The school has a dedicated team of teachers, pastoral staff and administrators who work together to ensure that pupils receive a consistent and positive experience.

The main school office is an important part of the school's daily operation, providing communication between families, staff, pupils and senior leadership. The Office Manager will play a central role in ensuring that administrative processes are efficient, professional and well coordinated.

The school offers a structured professional environment and values staff who demonstrate initiative, reliability and strong organisational skills.

Office Manager Role

The school is seeking an experienced Office Manager to oversee the day-to-day operation of its busy school office.

The successful candidate will coordinate administrative tasks, support senior leaders, manage communication and ensure that office procedures operate effectively.

You will work with teachers, support staff, parents, pupils, visitors and external organisations, so excellent communication skills are essential.

The role will involve managing competing priorities and ensuring that important administrative tasks are completed accurately and on time.

The successful candidate should be proactive and confident making decisions within their area of responsibility while knowing when matters need to be escalated to senior leadership.

Key Responsibilities

• Oversee the daily operation of the school office.

• Coordinate administrative tasks and priorities.

• Support senior leaders with administrative requirements.

• Manage telephone calls, emails and general enquiries.

• Welcome parents, visitors and external professionals.

• Ensure visitor and reception procedures are followed.

• Maintain accurate pupil and school records.

• Coordinate general correspondence and documentation.

• Support pupil admissions and new starter administration.

• Assist with attendance-related administration.

• Organise meetings, appointments and school events.

• Maintain electronic and paper filing systems.

• Ensure important deadlines are monitored.

• Coordinate office supplies and stationery orders.

• Liaise with suppliers and external service providers.

• Prepare letters, reports and administrative documents.

• Support staff with general office requirements.

• Maintain confidentiality when handling pupil and staff information.

• Support safeguarding procedures within the school office.

• Assist with recruitment and staff onboarding administration where required.

• Ensure school databases are kept accurate and up to date.

• Identify opportunities to improve office systems.

• Coordinate with the School Business Manager and senior leadership team.

• Support the administration team during busy periods.

• Ensure school policies and procedures are followed.

The Ideal Candidate

The successful candidate will have previous experience as an Office Manager, Senior Administrator, School Administrator or in a similar position.

You should be confident coordinating multiple administrative responsibilities and be able to prioritise effectively.

Strong communication skills are essential, particularly when dealing with parents, visitors and staff.

The school is looking for someone who is professional, approachable and able to maintain a calm manner when working in a busy office.

You should also have strong IT skills and be confident using Microsoft Office and administrative databases.

Previous experience within a school or education setting would be beneficial, but candidates with strong office-management experience from other sectors will also be considered.

Requirements

• Previous office management or senior administrative experience.

• Strong organisational and coordination skills.

• Excellent written and verbal communication.

• Ability to manage competing priorities.

• Strong Microsoft Office skills.

• Excellent attention to detail.

• Ability to maintain confidential information.

• Professional and approachable manner.

• Ability to work independently and as part of a team.

• Experience coordinating administrative colleagues is desirable.

• Previous school experience is advantageous.

• Strong understanding of professional office procedures.

• Commitment to safeguarding and pupil welfare.

• Ability to work calmly and efficiently under pressure.

What the School Offers

• Full-time, permanent position.

• Established independent-school environment.

• Supportive leadership team.

• Professional administrative structure.

• Modern school facilities.

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• Opportunities for professional development.

• Collaborative working environment.

• Varied management responsibilities.

• Opportunity to play a central role in the smooth running of the school.