School Office Coordinator - Part-Time (Term Time)

Blenheim Schools; Leeds; On-site; GBP 12,000 - 15,000; Part time

Job summary

Blenheim Schools is seeking a School Office Administrator to support day-to-day operations at Huddersfield Grammar, Luck Lane, Huddersfield.

Role is 25 hours per week, Monday to Friday, 8.00am–1.00pm, term-time only, with a permanent contract. The successful candidate will be the front-of-house presence, manage communications, records, payments via ParentPay, and assist with trips, events and wellbeing duties including basic first aid.

Qualifications

• GCSE English and Mathematics at Grade 4/C or above.
• Experience working in a busy administrative or office-based environment.
• Ability to manage a varied workload, prioritise tasks effectively and remain calm.
• Experience maintaining accurate records and handling confidential information.
• Strong IT skills, including Microsoft 365 applications, particularly Outlook, Word and Excel.

Responsibilities

• Providing a professional and welcoming reception service, acting as a key point of contact for visitors, parents, students and staff.
• Managing telephone, email and face-to-face enquiries, ensuring information is handled efficiently and sensitively.
• Preparing and distributing clear and accurate communications to parents, carers and staff.
• Maintaining the school calendar, ensuring events, meetings, trips and key dates are accurately recorded and communicated.
• Supporting the planning and administration of educational visits, school trips and off-site activities.
• Managing bookings, payments and reporting through ParentPay and other school systems.
• Assisting with the organisation of school events, clubs, parents' evenings and other activities.
• Maintaining accurate student records and databases, ensuring information is kept up to date and handled confidentially.

Skills

GCSE English & Maths

Administrative experience

Multi-tasking

Data confidentiality

MS 365 (Outlook/Word/Excel)

Education

GCSE English & Maths at grade 4/C or above

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Blenheim Schools is seeking a School Office Administrator to support day-to-day operations at Huddersfield Grammar, Luck Lane, Huddersfield.

Role is 25 hours per week, Monday to Friday, 8.00am–1.00pm, term-time only, with a permanent contract. The successful candidate will be the front-of-house presence, manage communications, records, payments via ParentPay, and assist with trips, events and wellbeing duties including basic first aid.