Administrator

Blenheim Schools; Leeds; On-site; GBP 12,000 - 15,000; Part time

Job summary

Blenheim Schools is seeking a School Office Administrator to support day-to-day operations at Huddersfield Grammar, Luck Lane, Huddersfield.

Role is 25 hours per week, Monday to Friday, 8.00am–1.00pm, term-time only, with a permanent contract. The successful candidate will be the front-of-house presence, manage communications, records, payments via ParentPay, and assist with trips, events and wellbeing duties including basic first aid.

Qualifications

• GCSE English and Mathematics at Grade 4/C or above.
• Experience working in a busy administrative or office-based environment.
• Ability to manage a varied workload, prioritise tasks effectively and remain calm.
• Experience maintaining accurate records and handling confidential information.
• Strong IT skills, including Microsoft 365 applications, particularly Outlook, Word and Excel.

Responsibilities

• Providing a professional and welcoming reception service, acting as a key point of contact for visitors, parents, students and staff.
• Managing telephone, email and face-to-face enquiries, ensuring information is handled efficiently and sensitively.
• Preparing and distributing clear and accurate communications to parents, carers and staff.
• Maintaining the school calendar, ensuring events, meetings, trips and key dates are accurately recorded and communicated.
• Supporting the planning and administration of educational visits, school trips and off-site activities.
• Managing bookings, payments and reporting through ParentPay and other school systems.
• Assisting with the organisation of school events, clubs, parents' evenings and other activities.
• Maintaining accurate student records and databases, ensuring information is kept up to date and handled confidentially.

Skills

GCSE English & Maths

Administrative experience

Multi-tasking

Data confidentiality

MS 365 (Outlook/Word/Excel)

Education

GCSE English & Maths at grade 4/C or above

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Empowering Every Learner, Inspiring Every Day

Job Title:

School Office AdministratorLocation:

Huddersfield Grammar, Luck Lane, Huddersfield, HD1 4QXSalary:

£13,562.22 per annumHours:

25 hours per week | Monday to Friday | 8.00am - 1.00pmContract:

Permanent | Term Time OnlyStart:

November 2026

UK applicants only. This role does not offer sponsorship.

Role Purpose

We are seeking a highly organised and professional

Administrator

to play a key role in supporting the smooth day-to-day running of our school. As one of the first points of contact for students, parents, staff and visitors, you will provide a welcoming and efficient administrative service while ensuring school systems, communications and procedures operate effectively.

This is a varied and rewarding role that combines front-of-house responsibilities with wider administrative support across the school. You will coordinate communications, maintain records and calendars, support the organisation of trips and events, manage payment systems, and contribute to student wellbeing through first aid and medication administration.

Key responsibilities include:

• Providing a professional and welcoming reception service, acting as a key point of contact for visitors, parents, students and staff.
• Managing telephone, email and face-to-face enquiries, ensuring information is handled efficiently and sensitively.
• Preparing and distributing clear and accurate communications to parents, carers and staff.
• Maintaining the school calendar, ensuring events, meetings, trips and key dates are accurately recorded and communicated.
• Supporting the planning and administration of educational visits, school trips and off-site activities.
• Managing bookings, payments and reporting through ParentPay and other school systems.
• Assisting with the organisation of school events, clubs, parents' evenings and other activities.
• Maintaining accurate student records and databases, ensuring information is kept up to date and handled confidentially.

This role would suit an organised, proactive and approachable individual who enjoys working in a busy school environment and takes pride in delivering an excellent service to students, families and colleagues.

About You

We are looking for a professional, organised and proactive administrator who thrives in a busy environment and takes pride in delivering excellent support to colleagues, students and families. You will be able to manage multiple priorities, communicate effectively with a wide range of stakeholders and maintain high levels of accuracy and confidentiality at all times.

To be successful in this role, you will have:

• GCSE English and Mathematics at Grade 4/C or above (or equivalent qualifications).
• Experience working in a busy administrative or office-based environment.
• The ability to manage a varied workload, prioritise tasks effectively and remain calm when dealing with changing demands and interruptions.
• Experience maintaining accurate records and handling sensitive or confidential information with discretion.
• Strong IT skills, including proficiency in Microsoft 365 applications, particularly Outlook, Word and Excel.
• Most importantly, you will be a dependable team player with a positive, flexible approach and a commitment to supporting the smooth and successful operation of the school.

About Blenheim Schools

Blenheim Schools is a growing family of innovative, high-quality independent schools committed to enabling outstanding futures for every student. Our ethos centres on truly understanding each child, their talents, character and aspirations by providing a personalised, ambitious education that helps every child to thrive.

We deliver a broad, enriching curriculum supported by tailored teaching and exceptional pastoral care. We celebrate individuality, nurture confidence and champion every learner so they can discover their strengths and achieve their potential.

Joining Blenheim Schools means becoming part of a collaborative, forward-thinking community that values creativity, inclusion and professional growth. Our teams are united by a shared belief in the power of education to transform lives and by a commitment to delivering outstanding experiences for students and families.

We are proud to be part of OFG Education, which in 2025 was officially certified as a Great Place to Work® for the sixth consecutive year .