School Office & Communications Coordinator

Wantage Primary Academy; East Lockinge; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

CPD & benefits

Job summary

Wantage Primary Academy is seeking an organised Office Administrator to join a small office team. You will be the first point of contact for parents, children, and visitors, supporting the Office & Finance Manager and the Principal in a busy school environment.

The role covers MIS (Arbor), admissions, invoicing for nursery and clubs, and coordinating orders and supplies. The ideal candidate will have strong communication, attention to detail and a commitment to safeguarding and customer service.

Qualifications

• Experience in office administration within an educational setting is preferred.
• Proficient in using Arbor MIS for pupil records, admissions and transitions.
• Able to manage invoices, payments for nursery, clubs and associated costs.
• Strong communication skills with parents, children and visitors.

Responsibilities

• Answer emails, phone calls and enquiries; determine priority and respond appropriately.
• Maintain Arbor MIS accuracy for pupils and admissions; support transitions.
• Organise invoices and payments for nursery, breakfast club, clubs and events.
• Support website/newsletter updates and general office administration tasks.
• Liaise with catering and kitchen regarding new starters, menus and attendance data.
• Ensure the reception area is welcoming and the office is well organised.

Skills

Office administration

MIS (Arbor)

Invoicing

Customer service

Tools

Arbor MIS

Email/Phone handling

Job description

Wantage Primary Academy is seeking an organised Office Administrator to join a small office team. You will be the first point of contact for parents, children, and visitors, supporting the Office & Finance Manager and the Principal in a busy school environment.

The role covers MIS (Arbor), admissions, invoicing for nursery and clubs, and coordinating orders and supplies. The ideal candidate will have strong communication, attention to detail and a commitment to safeguarding and customer service.