School Nurse Admin Assistant

NHS Jobs; Coventry; On-site; GBP 21,000 - 27,000; Full time

Job summary

Coventry and Warwickshire Partnership Trust is seeking an administrative assistant to support the school health team in Coventry. You will handle clerical duties, prepare Excel reports, scan documents, and manage incoming calls from the public and professionals.

You will also assist with ordering stationery, supporting the National Child Measurement Programme in schools (Reception and Year 6), and help collect data for audits while ensuring confidentiality and adherence to trust guidelines.

Qualifications

• Maintains accurate records per trust guidelines.
• Upholds confidentiality at all times per trust guidelines.
• Attends statutory/mandatory training specific to the role.

Responsibilities

• Provide clerical and administration support to the school health team.
• Produce Excel reports and manage documentation.
• Scan documents and handle mail correspondence.
• Answer and respond to telephone enquiries from the public and professionals.
• Order stationery as required to support team operations.
• Support delivery of the National Child Measurement Programme in schools (Reception and Year 6).
• Refer general enquiries to the School Nurse when appropriate.
• Assist with data collection for audits/evaluations.
• Support administration of Online Health Questionnaires.
• Maintain regular contact with education staff to foster collaboration.
• Highlight safeguarding concerns to the School Nurse as per policy.
• Attend team meetings and participate in supervision and appraisal.

Skills

Record keeping

Confidentiality

Communication

Telephone handling

Data collection

Excel

Teamwork

Tools

Microsoft Office

Job description

Provide clerical and administration support to the school health team, this includes excel reports, scanning documents, letters, answering and responding appropriately to telephone calls from the public and other professionals. Order stationery as and when required support the delivery of the National Child Measurement Programme by going into schools and measuring the reception and year 6 children following policies and guidance Respond appropriately to general enquiries from clients and refer when necessary to the School Nurse. Support the team to collect data for audit and evaluations purposes. Support the team with administration of the Online Health Questionnaires. Recognise if children are in need of protection and report concerns to the School Nurse in line with Coventry Safeguarding Children Board policy and procedures Maintain regular contact with education staff to establish good relationships between the services. Knowledge skills and experience required: Maintain accurate records at all times as per trust guidelines. Ensure that confidentiality is upheld at all times, as per trust guidelines. Attend the Trust statutory and mandatory training programme specific to the role ensuring that training completed follows the essential skills policy including regular appraisal. Participate in/access group or team clinical supervision. Participate in and contribute to team/locality meetings to keep up to date with trust information. Measurable Result areas: Meet time scales that are set for each intervention. Participate in Trust improvement programmes as required to improve service delivery, e.g. Productive Community Services. Communications and Working Relationships: Able to work as part of the team Undertake delegated tasks, feedback to school nurse to initiate actions Support the induction of new staff in the school nursing team.

Coventry and Warwickshire Partnership Trust