School Nurse Admin Assistant

Transformation Unit; Coventry; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

South Warwickshire University NHS Foundation Trust is seeking a School Nurse Admin Assistant (Band 2) based at Moat House Leisure Centre, Coventry. The role involves clerical and administrative support within the school health team, handling Excel reports, mail, and phone inquiries, and coordinating with schools and healthcare professionals.

You will promote interagency working, maintain confidentiality, and support safeguarding with flexible working patterns.

Qualifications

• Level 2 NVQ in IT or equivalent experience.
• GCSE A–D in Maths and English or equivalent.
• Basic computer skills: Word/Publisher/Excel.

Responsibilities

• Provide clerical and administration support to the school health team, including Excel reports, scanning documents, letters, and handling calls from the public and professionals.
• Order stationery as required.
• Support the National Child Measurement Programme by visiting schools and measuring Reception and Year 6 children.
• Respond to general enquiries from clients and refer when necessary to the School Nurse.
• Support data collection for audits and evaluations.
• Assist in administering Online Health Questionnaires.
• Recognise safeguarding concerns and report to the School Nurse.

Skills

Time management

Prioritising

Planning appointments

Communication skills

Confidentiality

Child protection

Equal opportunities

Independent work

Education

Level 2 NVQ in IT or equivalent

GCSEs A–D in Maths & English

Tools

Microsoft Word

Publisher

Excel

Job description

Main area Administration Grade Band 2 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday) Job ref 203-FH1263

Employer South Warwickshire University NHS Foundation Trust Employer type NHS Site Moat House Leisure Centre Town Coventry Salary £25,272 per annum Salary period Yearly Closing 17/11/2026 23:59

School Nurse Admin Assistant

Band 2

South Warwickshire University NHS Foundation Trust is one of the top performing organisations within the NHS. Our staff think this is a great place to work and we hope you will agree. We have recently been rated as 'Outstanding' by the Care Quality Commission (CQC) following our most recent inspection.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the whole county. This includes our Community Teams in North Warwickshire.

We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity. Over 6000 people work for the Trust and many of them have been here a long time. People find they don’t need to go elsewhere to find a fulfilling career in healthcare.
The first thing you will notice about us is how we take our values seriously. We believe that our values underpin everything we do. If you are interested in a role with us you need to make sure our values match your own.
Our values can be summed up in one sentence. We are ‘Trusted to provide inclusive, safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Disclosure and Barring Service (DBS) Checks

Many of the roles we advertise have a requirement for a DBS check to be carried out. If you are successful for a role and it requires a DBS check the Trust will carry out the initial check and subscription to the DBS Update Service, however successful candidates will be expected to cover the associated costs. Details of this will be sent to successful candidates in their offer letter.

Probationary Period

All new staff to the Trust will be subject to a standard 3 month probationary period, the details of which will duly follow in your contract of employment.

Equality, Diversity, and Inclusion

South Warwickshire University NHS Foundation Trust is committed to creating and sustaining a positive and inclusive working environment for all our employees. Our aim is to ensure that employees are equally valued and respected and that our organisation is representative of all members of society. We define diversity as valuing everyone as an individual – we value our employees, job applicants, students, patients and visitors as people. This is reflected within our values of being Inclusive, Safe, Effective, Compassionate and Trusted.

As part of our commitment to Equality, Diversity and Inclusion we encourage all applicants to complete a short survey. This can be accessed via the link below:

We appreciate you completing the survey.

Agile and Flexible Working

All our staff will have a work base. However the Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. However, occasionally travel around Warwickshire and into your base will be required so access to your own transport would be helpful.

The Trust also welcome staff to work flexibly and we would welcome the conversation at interview regarding flexible working.

The Trust offer a wide range of additional benefits to staff. Anyone who joins us on a substantive basis can assess things such as the Lease Car Scheme, Electronics Scheme, Discounted Leisure and Travel, Cycle to work scheme amongst many others available.

Car Parking

The Trust currently have limited availability of car parking spaces, as such are operating a waiting list for new starters joining the organisation.

To keep up to date on our latest recruitment activity follow us on twitter @swftrecruit or look us up on Facebook (Recruitment - South Warwickshire NHS Foundation Trust).

The Trust will only consider sponsoring staff for certain roles, however this will be considered on a case by case basis in line with current legislation. As an employer we are unable to offer sponsorship to all roles in particular we cannot offer sponsorship for roles below Band 5.

Job overview

Based Moat House Leisure Centre

We are looking for an enthusiastic person to join our dynamic and passionate school nursing team.

You will need excellent organisational and personal skills, be an excellent communicator who can actively promote interagency working between other professionals and educational staff.

Main duties of the job

The post holder will be an active member of the School Health Team working with others to promote positive outcomes for children and young people. The post holder’s main duties will include supporting the school nursing team with administrative and clerical duties.

Working for our organisation

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4 th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.
Our values can be summed up in one sentence. We are ‘Trusted to provide safe, inclusive, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Detailed job description and main responsibilities

Provide clerical and administration support to the school health team, this includes excel reports, scanning documents, letters, answering and responding appropriately to telephone calls from the public and other professionals.

Order stationery as and when required

support the delivery of the National Child Measurement Programme by going into schools and measuring the reception and year 6 children following policies and guidance

Respond appropriately to general enquiries from clients and refer when necessary to the School Nurse.

Support the team to collect data for audit and evaluations purposes.

Support the team with administration of the Online Health Questionnaires.

Recognise if children are in need of protection and report concerns to the School Nurse in line with Coventry Safeguarding Children Board policy and procedures

Maintain regular contact with education staff to establish good relationships between the services.

Knowledge skills and experience required:

Maintain accurate records at all times as per trust guidelines.

Ensure that confidentiality is upheld at all times, as per trust guidelines.

Attend the Trust statutory and mandatory training programme specific to the role ensuring that training completed follows the essential skills policy including regular appraisal.

Participate in/access group or team clinical supervision.

Participate in and contribute to team/locality meetings to keep up to date with trust information.

• Meet time scales that are set for each intervention.
• Participate in Trust improvement programmes as required to improve service delivery, e.g. Productive Community Services.

• Able to work as part of the team
• Undertake delegated tasks, feedback to school nurse to initiate actions
• Support the induction of new staff in the school nursing team.

Person specification

Qualifications

• Level 2 NVQ in IT, or equivalent experience.
• GCSE A – D level/level 4 to 9 Maths and English or equivalent
• Must have basic computer skills knowledge e.g. Microsoft word, Publisher, excel.
• Must have a willingness and commitment to undertake training.

Experience

• Experience of working in teams
• Have an awareness of health promotion issues that affect children.
• Must be able to problem solve
• Experience of working with children or young people.
• Experience of System one/ electronic patient records.

Skills

• Must be able to demonstrate sound personal management skills – time management, prioritising and planning appointments with schools.
• Must demonstrate a good standard of communication skills, including with other departments/agencies
• Must have an understanding of Child Protection principles
• Must have an understanding of the need for confidentiality
• Must be committed to principles of Equal Opportunity
• Ability to work with minimal supervision

Personal Qualities

• Ability to remain calm and focused under pressurised situations
• Demonstrates compassion and empathy
• Self-motivated and can motivate and inspire others
• Embraces innovation and creativity
• Professional presentation and communication style
• Able to communicate effectively with service users, including where there may be barriers to understanding

Other job requirements

• Have access to independent means of transport
• Must be a non-smoker during working hours
• Must be legally entitled to work in this country
• Must be able to work between 8am – 6pm
• All our staff will have a work base. The Trust operates as an Agile Working Team therefore staff may be working from home on a regular basis as required by the service. Occasionally travel around the Solihull borough and Warwickshire and into your base will be required so access to your own transport would be helpful.

All South Warwickshire University NHS Foundation Trust sites are smoke free. We feel it’s a great way to help our patients, visitors and staff stay healthy.

South Warwickshire University NHS Foundation Trust is an equal opportunities employer who is committed to Equality and Diversity and does not tolerate discrimination or harassment on the grounds of any protected characteristic as defined by the Equality Act 2010.

The Trust is part of a ‘Foundation Group’ through a strategic alliance with Wye Valley NHS Trust, George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust. This partnership is great for the sustainability of all four organisations and allows us to share learning and maximise opportunities to ensure the delivery of high quality health and care services for our local populations.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.