School Administrator – Secondary School – Milton Keynes

Marchant Recruitment; Milton Keynes; On-site; GBP 21,000 - 26,000; Full time

Job summary

Marchant Recruitment is recruiting a School Administrator for a busy Milton Keynes secondary school. The role covers day-to-day administrative support, handling records, communications and safeguarding procedures, and acting as a first point of contact for parents and visitors.

The ideal candidate will have strong organisational skills, attention to detail and the ability to prioritise in a busy environment, with experience in an office or school setting and competency in Microsoft Office.

Qualifications

• The ideal candidate will have previous administrative, reception, school office or customer-service experience.
• Excellent organisation and time management.
• Strong attention to detail.
• Professional telephone manner.
• Ability to manage competing priorities.

Responsibilities

• Providing efficient administrative support across the school.
• Acting as a professional first point of contact for parents, carers and visitors.
• Answering telephone calls and dealing with enquiries.
• Responding to emails and correspondence.
• Welcoming visitors and following school safeguarding procedures.
• Maintaining accurate student and administrative records.
• Updating school databases and information systems.
• Preparing letters, forms, documents and reports.
• Supporting senior leaders and teaching staff with administration.
• Organising meetings, appointments and associated paperwork.
• Supporting admissions and student record administration.
• Assisting with attendance-related administration where required.
• Maintaining electronic and paper filing systems.
• Preparing information for meetings and internal processes.
• Communicating with parents and carers professionally.
• Liaising with external organisations when required.
• Ensuring information reaches the appropriate member of staff.
• Maintaining confidentiality at all times.
• Supporting school events and activities.
• Assisting with general office organisation.

Skills

Organisation

Attention to detail

Communication skills

Professional telephone manner

Teamwork

Tools

Microsoft Office

Databases

Job description

School Administrator – Secondary School – Milton Keynes

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

A well-established secondary school in Milton Keynes is seeking an organised, professional and reliable School Administrator to join its administration team.

This is a varied role providing day-to-day administrative support across the school. The successful candidate will work with senior leaders, teaching staff, students, parents, carers and visitors, helping ensure that communication, records and administrative processes are handled efficiently.

The school is looking for someone who is comfortable working in a busy environment and can manage competing priorities without compromising accuracy. You should be approachable and professional, with excellent attention to detail and the confidence to take initiative when required.

Previous school administration experience would be advantageous, although candidates with strong transferable experience from another professional administrative environment are encouraged to apply.

School Information

This is a well-established secondary school in Milton Keynes with a clear commitment to academic achievement, student wellbeing and personal development.

The school serves a diverse community and aims to provide a structured and supportive environment where students can develop academically and personally. High expectations are maintained across the school, while staff work together to provide appropriate support for students and families.

The administration team is central to the smooth operation of the school. Effective organisation and communication allow teaching and pastoral staff to focus on their responsibilities while ensuring that important information is recorded and shared appropriately.

The successful School Administrator will join a professional team where accuracy, confidentiality and reliability are highly valued.

Administration Team

The School Administrator will provide support across a range of school office functions. You will act as a point of contact for parents, carers and visitors, respond to enquiries and assist colleagues with administrative tasks.

You will also maintain records, prepare documents, update databases and support meetings and school activities. The workload can change throughout the day, so you will need to be adaptable and able to prioritise effectively.

A professional manner is essential because the successful candidate will represent the school when dealing with families and external contacts.

Key Responsibilities

Providing efficient administrative support across the school.

Acting as a professional first point of contact for parents, carers and visitors.

Answering telephone calls and dealing with enquiries.

Responding to emails and correspondence.

Welcoming visitors and following school safeguarding procedures.

Maintaining accurate student and administrative records.

Updating school databases and information systems.

Preparing letters, forms, documents and reports.

Supporting senior leaders and teaching staff with administration.

Organising meetings, appointments and associated paperwork.

Supporting admissions and student record administration.

Assisting with attendance-related administration where required.

Maintaining electronic and paper filing systems.

Preparing information for meetings and internal processes.

Communicating with parents and carers professionally.

Liaising with external organisations when required.

Ensuring information reaches the appropriate member of staff.

Maintaining confidentiality at all times.

Supporting school events and activities.

Assisting with general office organisation.

Identifying administrative issues and raising them appropriately.

Following school procedures relating to data protection and confidentiality.

Contributing positively to the wider administration function.

Experience and Requirements

The ideal candidate will have previous administrative, reception, school office or customer-service experience. Previous work within education would be beneficial but is not essential.

The successful candidate must have excellent organisation and attention to detail. You will be handling important student information and must therefore be accurate and methodical.

You will also need strong communication skills and the ability to remain professional when dealing with parents, students and visitors.

The ideal candidate will have:

Previous administration or office-based experience.

School administration experience would be advantageous.

Excellent organisation and time management.

Strong attention to detail.

Professional telephone manner.

Confidence using Microsoft Office and databases.

Ability to maintain accurate records.

Understanding of confidentiality.

Good judgement and discretion.

Ability to manage competing priorities.

Ability to work independently.

Ability to work effectively as part of a team.

Professional and approachable manner.

Commitment to supporting students and the wider school community.

Safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to follow safeguarding procedures and contribute to maintaining a safe school environment.

The successful candidate will be required to complete all relevant pre-employment checks, including an enhanced DBS check and satisfactory references.