Primary School Administrator Contract Full Time NEW

Philosophy Education, Ltd.; Greater London; On-site; GBP 24,000 - 28,000; Full time

Job summary

Philosophy Education, Ltd. is seeking experienced School Administrators to work in London schools on a full-time basis.

You will provide effective administrative and front-office support, collaborating with the School Business Manager, Headteacher and wider school team to ensure smooth day-to-day school office operations. Ideal candidates are organised, reliable, and professional, with a minimum of 1 year’s school office experience and Enhanced DBS on the Update Service.

Qualifications

• At least 1 year’s experience in a school office.
• Ability to manage the school reception and act as first point of contact.
• Strong organisational and time-management capabilities.
• Excellent written and verbal communication.
• Proficiency in using school information management systems.

Responsibilities

• Provide general administrative and clerical support to the school.
• Manage the school reception and welcome visitors.
• Answer and direct incoming calls and inquiries.
• Maintain accurate pupil, staff and school records.
• Update databases and administrative systems as required.
• Prepare letters and school documentation.
• Support attendance and routine school admin tasks.
• Assist the School Business Manager and SLT with tasks.

Skills

Organisational skills

Time management

Communication skills

Professional demeanor

IT skills

School information systems

Tools

School information management systems

Job description

School Administrator

Location: Schools across London
Contract: Full Time – Monday to Friday
Hours: 09:00–16:00
Start Date: 1st September
Duration: 1 Term
Experience: Minimum 1 year of school office experience
DBS: Enhanced DBS on the Update Service required

About the Role

We are currently seeking experienced School Administrators to work in schools across London on a full-time basis.

This is an excellent opportunity for an experienced school administrator looking for a new role within a supportive school environment. You will provide effective administrative and front-office support, working closely with the School Business Manager, Headteacher and wider school team to ensure the smooth day-to-day running of the school office.

We are looking for organised, reliable and professional administrators who understand the demands of working within a busy school environment and can confidently manage a range of administrative responsibilities.

Please note: We can only accept applications from candidates with a minimum of 1 year’s experience working within a school office and an Enhanced DBS on the Update Service.

Key Responsibilities

• Providing general administrative and clerical support to the school
• Managing the school reception and acting as a welcoming first point of contact
• Answering and directing incoming telephone calls and enquiries
• Welcoming visitors, parents, pupils and staff
• Managing access to the school and monitoring visitors
• Processing payments and handling basic financial administration
• Maintaining accurate pupil, staff and school records
• Updating and managing school databases and administrative systems
• Supporting data management and producing reports where required
• Managing room bookings and school calendars
• Preparing letters, correspondence and other school documentation
• Supporting attendance and other routine school administration
• Assisting the School Business Manager and Senior Leadership Team with administrative tasks
• Monitoring and following school policies, procedures and administrative systems
• Maintaining confidentiality and handling sensitive information appropriately
• Undertaking other reasonable administrative duties as delegated by the Headteacher or School Business Manager

The Ideal Candidate

• At least 1 year’s experience working in a school office
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• A professional and approachable manner
• The ability to work confidently with staff, pupils, parents and visitors
• Good IT and administrative skills
• Experience using school information management systems
• The ability to prioritise tasks and work effectively in a busy school environment
• A strong understanding of confidentiality and safeguarding within a school setting
• An Enhanced DBS registered on the Update Service