School Administrator / Front of House Full Time Permanent NEW

Philosophy Education LTD.; Guildford; On-site; GBP 21,000 - 26,000; Full time

Job summary

Philosophy Education LTD. in Guildford is seeking an experienced School Administrator / Front of House to manage the reception, handle calls and emails, and maintain pupil records using Arbor MIS.

The role involves supporting safeguarding processes and liaising with parents, staff and external professionals. The ideal candidate will have school administration or front-of-house experience, excellent communication and IT skills, and familiarity with Arbor MIS.

Qualifications

• Experience in school administration or front of house.
• Recent experience using Arbor MIS.
• Excellent communication and organizational skills.
• Friendly, professional and approachable demeanor.
• Strong attention to detail and ability to multitask.
• Good IT skills including Microsoft Office.
• Experience in SEND or specialist school is desirable.
• Understanding safeguarding and confidentiality.

Responsibilities

• Manage the school reception and provide a warm, professional welcome to visitors.
• Answer telephone calls and respond to emails and general enquiries.
• Maintain accurate pupil records and administrative systems.
• Use Arbor MIS to manage and update pupil information and attendance records.
• Support the school with general administrative duties.
• Assist with attendance and parent communications.
• Prepare letters, documents and reports.
• Liaise with parents, carers, external professionals and agencies.
• Support the Headteacher and wider school team.
• Ensure visitors follow safeguarding and signing-in procedures.

Skills

School administration

Front of House

Communication

Multi-tasking

Tools

Arbor MIS

Microsoft Office

Job description

School Administrator / Front of House

Location: Guildford
Hours: 37.5 hours per week
Contract: Full-time
Start: ASAP

Philosophy Education are working with a specialist SEND boys' school in Guildford who are looking for an experienced Administrator / Front of House professional to join their team.

This is a fantastic opportunity for an organized and personable administrator who enjoys working in a busy school environment and is confident acting as the first point of contact for pupils, parents, staff and visitors.

The role

As the School Administrator / Front of House, you will:

• Manage the school reception and provide a warm, professional welcome to visitors.
• Answer telephone calls and respond to emails and general enquiries.
• Maintain accurate pupil records and administrative systems.
• Use Arbor MIS to manage and update pupil information and attendance records.
• Support the school with general administrative duties.
• Assist with attendance and parent communications.
• Prepare letters, documents and reports.
• Liaise with parents, carers, external professionals and agencies.
• Support the Headteacher and wider school team.
• Ensure visitors follow the school's safeguarding and signing-in procedures.

The ideal candidate

The school is looking for someone who has:

• Previous experience working in school administration or front of house.
• Recent experience using Arbor MIS.
• Excellent communication and organizational skills.
• A friendly, professional and approachable manner.
• Good attention to detail and the ability to manage multiple tasks.
• Strong IT skills, including Microsoft Office.
• Experience working within a SEND or specialist school is desirable.
• A good understanding of safeguarding and confidentiality.

About the school

The school is a specialist setting supporting boys with SEND and provides a structured, supportive environment where pupils can thrive. You will be joining a dedicated team committed to providing high-quality support and education.