School Administrator / Front of House

Philosophy Education LTD.; Guildford; On-site; GBP 23,000 - 29,000; Full time

Job summary

Philosophy Education LTD. is seeking an experienced School Administrator / Front of House for a SEND boys school in Guildford. The role involves managing the reception, handling calls and emails, maintaining pupil records, and using Arbor MIS to update attendance information.

You will support safeguarding procedures and liaise with parents and professionals. The ideal candidate has school administration or front-of-house experience, strong communication and IT skills, and familiarity with Arbor

Qualifications

• Previous experience working in school administration or front of house.
• Recent experience using Arbor MIS.
• Excellent communication and organizational skills.
• A friendly, professional and approachable manner.
• Good attention to detail and the ability to manage multiple tasks.
• Strong IT skills, including Microsoft Office.
• Experience working within a SEND or specialist school is desirable.
• A good understanding of safeguarding and confidentiality.

Responsibilities

• Manage the school reception and provide a warm, professional welcome to visitors.
• Answer telephone calls and respond to emails and general enquiries.
• Maintain accurate pupil records and administrative systems.
• Use Arbor MIS to manage and update pupil information and attendance records.
• Support the school with general administrative duties.
• Assist with attendance and parent communications.
• Prepare letters, documents and reports.
• Liaise with parents, carers, external professionals and agencies.
• Support the Headteacher and wider school team.
• Ensure visitors follow the school's safeguarding and signing-in procedures.

Skills

Front of House

Organization

Communication

IT Skills

Tools

Arbor MIS

Microsoft Office

Job description

School Administrator / Front of House

Location: Guildford
Hours: 37.5 hours per week
Contract: Full-time
Start: ASAP

Philosophy Education are working with a specialist SEND boys school in Guildford who are looking for an experienced Administrator / Front of House professional to join their team.

This is a fantastic opportunity for an organized and personable administrator who enjoys working in a busy school environment and is confident acting as the first point of contact for pupils, parents, staff and visitors.

The role

As the School Administrator / Front of House, you will:

• Manage the school reception and provide a warm, professional welcome to visitors.

• Answer telephone calls and respond to emails and general enquiries.

• Maintain accurate pupil records and administrative systems.

• Use Arbor MIS to manage and update pupil information and attendance records.

• Support the school with general administrative duties.

• Assist with attendance and parent communications.

• Prepare letters, documents and reports.

• Liaise with parents, carers, external professionals and agencies.

• Support the Headteacher and wider school team.

• Ensure visitors follow the school's safeguarding and signing-in procedures.

The ideal candidate

The school is looking for someone who has:

• Previous experience working in school administration or front of house.

• Recent experience using Arbor MIS.

• Excellent communication and organizational skills.

• A friendly, professional and approachable manner.

• Good attention to detail and the ability to manage multiple tasks.

• Strong IT skills, including Microsoft Office.

• Experience working within a SEND or specialist school is desirable.

• A good understanding of safeguarding and confidentiality.

About the school

The school is a specialist setting supporting boys with SEND and provides a structured, supportive environment where pupils can thrive. You will be joining a dedicated team committed to providing high-quality support and education.

If you have school administration experience, are confident using Arbor and are looking for a full-time Front of House/Admin position in Guildford, we would love to hear from you.

We have a policy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion. Philosophy Education is a Recruitment Business and is advertising this vacancy on behalf of one of its clients.