School Administrator

WMJobs; Warwick; On-site; GBP 26,000 - 27,000; Full time

Job summary

Aylesford School Warwick is seeking a proactive School Administrator to join our busy offices and support the Secondary Phase. You will be the first point of contact for pupils, parents and visitors, ensuring accurate records and smooth daily operations.

The role involves reception duties, pupil record-keeping, attendance support and assisting with admissions, school communications and events. Term-time hours apply with some training days.

Qualifications

• Experience in busy administrative, clerical or customer-facing environments.
• Excellent written and verbal communication skills.
• Capable of using Microsoft Office and electronic record-management systems.
• Organised, accurate and able to prioritise competing demands.
• Remains calm, patient and professional under pressure.
• Handles confidential information securely and appropriately.
• Works well independently and as part of a team.
• Committed to safeguarding and promoting welfare of children.

Responsibilities

• Provide professional, welcoming reception service and respond to enquiries by phone, email and in person.
• Maintain accurate pupil records using SIMS/Synergy and support attendance administration.
• Assist with admissions, communications and parental responses; support events and parental evenings.
• Carry out general administrative duties and support the wider team as required.

Skills

Communication

Office software

Record management

Organisation

Calm under pressure

Confidential information handling

Teamwork

Safeguarding awareness

Tools

SIMS

Synergy

Microsoft Office

Job description

School Administrator

Post: School Administrator in the Secondary Phase

Aylesford School

School Administrator

Post: School Administrator in the Secondary Phase

Salary Scale: Grade E, Points 5-6 (£26,427.00 - £26,847.00 FTE)

Actual Pro Rata Salary: £21,406.40 - £21,746.11 per annum

Hours: Monday to Friday 08.15am - 3.45pm with a 30-minute unpaid lunch break

35 hours per week, 39 weeks per annum (term time only with teacher training days)

Closing date: 9am on Friday 2 October 2026

Interviews: To be arranged

Aylesford School Warwick are seeking to appoint an organised, professional and approachable School Administrator to join our busy administration team, with particular responsibility for supporting the Secondary Phase.

The successful candidate will provide comprehensive clerical and reception support and will act as a first point of contact for pupils, parents and carers, visitors and staff. Working under the direction of the Office Manager, the postholder will help ensure the efficient day-to-day operation of the school office and work closely with administration colleagues across both the Primary and Secondary phases.

Providing a professional, welcoming and efficient reception service

• Responding to telephone, email and face-to-face enquiries
• Maintaining accurate pupil records using SIMS and/or Synergy
• Supporting attendance administration and first-day calling procedures
• Assisting with admissions, school communications and parental responses
• Supporting parents’ evenings, school visits and other events
• Undertaking general administrative and clerical duties
• Supporting the wider administration team across the school as required

The full range of responsibilities is set out in the attached job description.

We are looking for someone who

• Has previous experience of working in a busy administrative, clerical or customer-facing environment
• Has excellent written and verbal communication skills
• Is confident using Microsoft Office and electronic record-management systems
• Is organised, accurate and able to prioritise competing demands
• Remains calm, patient and professional when working under pressure
• Can handle confidential and personal information sensitively and securely
• Works effectively both independently and as part of a team
• Is committed to safeguarding and promoting the welfare of children and young people

School or education-sector experience and familiarity with systems such as SIMS or Synergy would be advantageous but are not essential.

Safeguarding Statement

Aylesford School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful candidate’s appointment will be subject to a satisfactory Enhanced DBS check, including a Children's Barred List check where applicable, and all other relevant pre-employment checks.