School Administrator

We Manage Jobs(WMJobs); Warwick; On-site; GBP 21,000 - 22,000; Full time

Job summary

Aylesford School Warwick is seeking a well-organised School Administrator to join the busy administration team in the Secondary Phase. You will provide clerical and reception support, acting as a first point of contact for pupils, parents and visitors while ensuring smooth day-to-day operations under the Office Manager.

The role requires experience in busy admin environments, excellent communication, and competence with SIMS/Synergy.

Qualifications

• Experience in a busy administrative/clerical environment.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and electronic record-management systems.

Responsibilities

• Provide a professional, welcoming and efficient reception service.
• Maintain accurate pupil records using SIMS and/or Synergy.
• Support attendance administration and first-day calling procedures.
• Assist with admissions, school communications and parental responses.
• Support parents' evenings, school visits and other events.
• Undertake general administrative and clerical duties.
• Support the wider administration team across the school as required.

Skills

Administrative experience

Communication skills

MS Office

Record management

Organised

Calm under pressure

Confidential handling

Team player

Safeguarding focus

Tools

SIMS

Synergy

Job description

School Administrator

Post: School Administrator in the Secondary Phase
Salary Scale: Grade E, Points 5-6 (£26,427.00 - £26,847.00 FTE)
Actual Pro Rata Salary: £21,406.40 - £21,746.11 per annum
Hours: Monday to Friday 08.15am – 3.45pm with a 30-minute unpaid lunch break
35 hours per week, 39 weeks per annum (term time only with teacher training days)
Closing date: 9am on Friday 2 October 2026
Interviews: To be arranged

Aylesford School Warwick are seeking to appoint an organised, professional and approachable School Administrator to join our busy administration team, with particular responsibility for supporting the Secondary Phase. The successful candidate will provide comprehensive clerical and reception support and will act as a first point of contact for pupils, parents and carers, visitors and staff. Working under the direction of the Office Manager, the postholder will help ensure the efficient day-to-day operation of the school office and work closely with administration colleagues across both the Primary and Secondary phases.

Providing a professional, welcoming and efficient reception service

• Responding to telephone, email and face-to-face enquiries
• Maintaining accurate pupil records using SIMS and/or Synergy
• Supporting attendance administration and first-day calling procedures
• Assisting with admissions, school communications and parental responses
• Supporting parents' evenings, school visits and other events
• Undertaking general administrative and clerical duties
• Supporting the wider administration team across the school as required

The full range of responsibilities is set out in the attached job description.

We are looking for someone who:

• Has previous experience of working in a busy administrative, clerical or customer-facing environment
• Has excellent written and verbal communication skills
• Is confident using Microsoft Office and electronic record-management systems
• Is organised, accurate and able to prioritise competing demands
• Remains calm, patient and professional when working under pressure
• Can handle confidential and personal information sensitively and securely
• Works effectively both independently and as part of a team
• Is committed to safeguarding and promoting the welfare of children and young people

School or education-sector experience and familiarity with systems such as SIMS or Synergy would be advantageous but are not essential.

Safeguarding Statement

Aylesford School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful candidate's appointment will be subject to a satisfactory Enhanced DBS check, including a Children's Barred List check where applicable, and all other relevant pre-employment checks.