School Administrator

AMA Admin; Sheffield; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Short/Long-term roles

Competitive pay

Temp-to-perm opportunities

APSCo Compliance+

Job summary

Milk Education is seeking a proactive School Administrator to support the daily running of a busy school. You will work with teachers, leaders, pupils and parents to manage office duties, records and communications, with a focus on pupil wellbeing and community. The role suits an organised, approachable professional who enjoys a busy environment and values safeguarding.

Qualifications

• Previous administrative experience preferred.
• Experience in school/education environment beneficial.
• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office and IT systems.
• Ability to maintain confidential records.

Responsibilities

• Provide efficient administrative support to the school office and staff.
• Act as first point of contact for visitors, parents and pupils.
• Answer calls, respond to enquiries and manage correspondence.
• Maintain accurate pupil, staff and school records.
• Update databases and school information systems.
• Support attendance administration and follow up absences.
• Prepare letters, reports and communications for parents and staff.
• Organise meetings, events and school activities.
• Assist with school finances, purchasing or invoicing when required.
• Maintain confidentiality and safeguarding information.
• Collaborate with teachers and leaders to ensure smooth running.

Skills

Organisation

Attention to detail

Communication

Tools

Microsoft Office

Job description

School Administrator

About Us

Milk Education is more than a supply partner — we're a community for educators. Join us and gain access to training, personal development opportunities, and ongoing support.

We're currently recruiting for a School Administrator to join a supportive and welcoming school on a short or long-term basis. This is a fantastic opportunity for an organised, professional and approachable administrator who enjoys working in a busy environment and wants to play an important role in supporting the smooth day-to-day running of a school.

You’ll be joining an inclusive and supportive school that places pupil wellbeing, community and high-quality education at the heart of everything they do. Working closely with teachers, school leaders, pupils, parents/carers and external professionals, you’ll be an important part of the wider school team.

This role would suit someone with previous administrative experience, particularly within a school, education, public sector, customer service or office environment. It could also be a great opportunity for someone looking to develop their career within education.

Your main responsibilities will include:

• Providing efficient administrative support to the school office and wider staff team
• Acting as a welcoming and professional first point of contact for visitors, parents/carers and pupils
• Answering telephone calls, responding to enquiries and managing correspondence
• Maintaining accurate pupil, staff and school records
• Updating databases and school information systems
• Supporting attendance administration, including recording and following up pupil absences where required
• Preparing letters, reports, documents and communications for parents/carers and staff
• Supporting the organisation of meetings, appointments, events and school activities
• Managing incoming and outgoing post and general office correspondence
• Assisting with school finance, purchasing or invoicing processes where required
• Maintaining confidentiality when handling sensitive pupil, family and staff information
• Supporting safeguarding procedures and ensuring relevant information is recorded appropriately
• Working collaboratively with teachers, senior leaders and support staff to ensure the smooth running of the school

Requirements or Skills:

• Previous administrative or office-based experience is desirable
• Experience working within a school or education environment is beneficial but not essential
• Excellent organisation and attention to detail
• Strong written and verbal communication skills
• Confident using Microsoft Office and general IT systems
• The ability to maintain accurate records and manage multiple tasks effectively
• A professional, friendly and approachable manner
• The ability to communicate confidently with pupils, parents/carers, staff and external professionals
• A calm and adaptable approach when working in a busy school environment
• The ability to handle confidential and sensitive information appropriately
• A strong understanding of the importance of safeguarding and pupil wellbeing
• The ability to work effectively as part of a team while also using initiative when required

Benefits:

• Short and long-term opportunities to suit your availability and career goals
• Competitive rates of pay
• Potential temp-to-perm and permanent opportunities
• Speedy registration process & fast-track compliance - APSCo Compliance+ accredited for the