School Administration Lead

Aspris; Yelverton; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Discount scheme

Blue Light card

Induction and training

PVG/DBS enhanced checks paid

Wellbeing support

Cycle to work scheme

Job summary

Quay View School in Bere Alston is seeking a full-time School Administration Lead to oversee the school’s administration, payroll, finance and HR functions, reporting to the Head Teacher and Regional Business Manager. The role includes line management of a small admin team and ensuring efficient processes across site operations.

This term-time plus two weeks role supports referrals, transport coordination, recruitment checks, invoices and payroll processing, with a strong emphasis on accuracy,

Qualifications

• Experience leading administrative teams
• Proficient with Microsoft Office suite (Word, Excel, Outlook)
• Strong time management and ability to multitask in a busy school environment

Responsibilities

• Line manage the administration team (2) to ensure tasks meet deadlines and quality standards
• Oversee business administration functions: payroll, finance, HR, referrals, transport and fleet coordination
• Coordinate recruitment processes, pre-employment checks and ensure regulatory standards are met
• Process invoices, petty cash and accounting transactions in line with school procedures
• Support liaison with parents, local authorities and internal stakeholders to facilitate referrals and admissions
• Assist with new pupil admissions, orientation and record-keeping
• Provide day-to-day administration queries support to Regional Business Manager

Skills

Team leadership

Multitasking

Microsoft Office

Time management

Recruitment support

Tools

Microsoft Excel

Job description

Quay View School are recruiting for a full-time School Administration Lead to join our dedicated and talented education administration team. This position is a term-time role + 2 weeks (41 weeks per year).

Quay View School (located in Bere Alston) specialises in providing education for children and young people aged 7-19 with autism (ASD) and social, emotional, mental health (SEMH) related conditions, including trauma and attachment. The safeguarding and wellbeing of our students is paramount; along with encouragement to achieve their full potential.

The Role:

As School Administration Lead your role will be to ensure that the administration operations within the school runs smoothly at all times and will include line management of the current small administration team.

You and your team will manage the business administration functions of the school, including payroll, finance, HR, referrals, transport and fleet co-ordination and much much more, with support from the Head teacher and Regional Business Manager.

Main Duties:

• Line manage the administration team (2) to ensure administrative tasks are completed as instructed, to deadline and to a high standard.
• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems.
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment).
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards.
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
• Processing local payroll, ensuring systems are updated in an accurate and timely manner.
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Work alongside and support the Regional Business Manager with the day-to-day administration queries.

We are looking for someone who:

• Has some experience of leading teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required.
• At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school.
• Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word.
• Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines.
• Have experience of overseeing payroll and other human resource / employee relations functions.
• Demonstrate flexibility and resilience to respond to the changing needs of those who we support.
• Have a strong “can do” attitude.

Our benefits include:

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.