Senior Administrator

Aspris; Frome; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Reward and discount scheme

Blue Light discount card

Comprehensive induction

Training and career progression

Paid for enhanced PVG/DBS

Wellbeing support

Cycle to work scheme

Job summary

Fromefield Manor School in Frome is recruiting a full-time Senior Administrator to lead our administration operations and line-manage the current team of two.

You will oversee payroll, finance, HR, referrals, transport and fleet coordination with support from the Headteacher and Regional Business Manager, ensuring smooth day-to-day operations.

We offer a supportive working environment, effective induction and opportunities for professional development.

Qualifications

• Experience leading administrative teams and ensuring high standards.
• Strong payroll, finance and HR coordination experience.
• Proficiency with Microsoft Office and data handling.

Responsibilities

• Line manage the administration team (2) to ensure tasks are completed on time and to a high standard.
• Oversee payroll, invoices and basic accounting in line with procedures.
• Coordinate HR processes, recruitment checks and staff records.
• Liaise with internal stakeholders including site staff and central services.
• Support recruitment by handling pre-employment checks and regulatory compliance.
• Coordinate referrals, admissions, transport and fleet as required.

Skills

Team leadership

Payroll experience

Finance management

HR coordination

Microsoft Excel

Customer service

Tools

Microsoft Office Suite

Job description

Fromefield Manor School are recruiting for a full-time Senior Administrator to join our dedicated and talented education administration team.

The School:

Fromefield Manor School is a new SEN school (opened September 2024) located in central Frome, Somerset and is a special school for up to 30 pupils, aged 11-19 who have a diagnosis of autism with associated complex needs. With a total communication approach and bespoke timetables we are able to ensure our students receive the care, attention, time and dedication to enable them to access education and reach their individual goals and aspirations.

Due to expansion, Fromefield Manor are looking for versatile and energetic new team members. Join our Ofsted-rated ‘Good’ school, nestled in beautiful grounds in a central town location where you’ll find that Fromefield Manor is an inspiring place to work, with a strong sense of team spirit and a shared commitment to excellence. We’re looking for positive team players with a can-do attitude and a commitment to high standards.

The Role:

As Senior Administrator your role will be to lead the administration operations within the school to ensure it runs smoothly at all times and will include line management of the current administration team.

You and your team will manage the business administration functions of the school, including payroll, finance, HR, referrals, transport and fleet co-ordination and much much more, with support from the Head teacher and Regional Business Manager.

Our benefits include:

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

Main Duties:

• Line manage the administration team (2) to ensure administrative tasks are completed as instructed, to deadline and to a high standard.
• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems.
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment).
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards.
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
• Processing local payroll, ensuring systems are updated in an accurate and timely manner.
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Work alongside and support the Regional Business Manager with the day-to-day administration queries.

We are looking for someone who:

• Has some experience of leading teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required.
• At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school.
• Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word.
• Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines.
• Have experience of overseeing payroll and other human resource / employee relations functions.
• Demonstrate flexibility and resilience to respond to the changing needs of those who we support.
• Can work autonomously, as well as part of a team, and has a strong “can do” attitude.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.