SEN Administrator

Aspris; Greater London; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Discount scheme

Blue Light card

Free parking

Free lunches

Comprehensive induction

Career progression training

Enhanced DBS paid

Wellbeing support

Cycle to work

Job summary

Aspris Education and Children’s Services is seeking an organised administrator for Roehampton Gate School, Putney Vale. The role supports central admissions, MIS data, pupil records, and meeting minutes, while handling enquiries and providing front-desk and payroll-related admin support.

Based at Roehampton Gate School, this full-time post is term-time plus four weeks, with duties spanning reception, document production, diary management, and safeguarding-related tasks.

Responsibilities

• Central Admission/Withdrawal Register: maintaining the spreadsheet with up-to-date LA and parental contact details on the day of receiving notification.
• Data Champion ensuring MIS system is kept up to date at all times
• Pupil Records: clerical and computerized records of pupils up to date and in agreed format
• Minutes: manage and distribute minutes for meetings within the agreed timeframe
• Enquiries: respond to parental and LA enquiries daily via phone, email or in person
• Admin support: reception duties, diary management, payroll input and visitor greeting
• Recording actions from meetings into the tracker and sharing with staff
• Posting pupil off-roll dates and coordinating with LA for new setting details
• Collate paperwork for annual reviews and maintain the pupil review tracker
• Handles external/internal enquiries with appropriate prioritisation
• General Admin: support on reception and archiving
• Admin support to DSL with attendance

Job description

Aspris Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support

This position is full-time (37.5 hours per week), term-time + 4 weeks (43 weeks per year).

About The School

Roehampton Gate School (RGS) is a school for young people aged 9 - 16 and offering a Post 16 Campus from 16-19 with mild to moderate autistic spectrum disorders, Asperger’s Syndrome and associated learning difficulties. We aim to deliver the highest level of education and care according to individual needs in a safe, positive and structured environment

We have recently opened our Putney Vale site, a dedicated post-1619 provision located in a brand-new, purpose-designed building in Putney Vale. This provision offers a fantastic range of opportunities, including both academic and vocational qualifications, as well as a variety of post-16 courses.

Our Benefits Include

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Free parking
• Free lunches
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced DBS
• Wellbeing support
• Cycle to work scheme and more!

Main Responsibilities

• Central Admission/Withdrawal Register: maintaining the spreadsheet with up-to-date LA and parental contact details on the day of receiving notification. Make this document readily available to all staff on the shared drive.
• Data Champion ensuring MIS system is kept up to date at all times
• Pupil Records: sole responsibility of keeping clerical and computerised records of pupils up to date and to the agreed format for Roehampton Gate School and Post-16 Hub, as per the Pupil Records procedure
• Minutes: Education Meeting, Teachers’ Meeting, Annual Review, Placement Review, Emergency Review, EHC Conversion Review and any meetings at the discretion of the Principal and Head Teacher. Minutes to be finalised, stored and distributed within the agreed timeframe.
• Enquiries: respond to parental and LA enquiries received via telephone, email or in person on a daily basis. Share sensitive enquiries with the Deputy Head and Head Teacher.
• Assist Administrator in providing efficient and effective administrative and secretarial support to the school; including document and report production, telephone enquiries, diary management, payroll input meeting and greeting visitors and other administrative tasks as appropriate.
• Recording all actions from meetings into the action tracker, sending the actions to relevant staff.
• Putting pupil off roll dates into relevant staff diaries and once pupil is off roll ask the Local Authorities for new setting details to post pupil files and safeguarding.
• Collate all paperwork for annual reviews from staff and parents to send to the LA.
• Maintain the pupil review tracker to keep track of all annual reviews over the academic year.
• Handles external and internal enquiries, recognising the level of importance of particular enquiries or issues and applying the appropriate prioritisation. Passes issues and enquiries on for appropriate action to ensure the highest level of service.
• General Admin: Supporting on reception when required, archiving, supporting Site Lead with administration tasks
• Admin support to DSL with attendance

As part of Aspris Children’s Services we are immensely proud of the career pathway and training we can offer you. As long as you can demonstrate the values needed for a role, transferable skills and life experience, we will give you all the training and support you need to progress!

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want education to be a job for life, Aspris Children’s Services will help you get there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.