School Administration Lead

Aspris; Frome; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Exclusive reward and discount scheme

Blue Light discount card

Comprehensive induction

Ongoing training and career progressio

PVG/DBS clearance paid for

Wellbeing support

Cycle to work scheme

Job summary

Aspris Children’s Services is seeking a full-time School Administration Lead for Fromefield Manor School in Frome. The role oversees the school’s administration, payroll, finance and HR functions, with line management of the current team.

You will collaborate with site-based colleagues and central services to ensure efficient processes, admissions, referrals and payroll processing while upholding safeguarding standards.

Qualifications

• Experience leading administration teams and coordinating multiple processes.
• Ability to prioritise tasks and meet deadlines in a busy school environment.
• Experience with payroll, finance and HR processes is desirable.
• Strong collaborative approach with internal stakeholders.

Responsibilities

• Line manage the administration team of 2 and ensure tasks are completed to a high standard.
• Oversee payroll, petty cash, and financial reconciliation in line with procedures.
• Maintain effective record keeping and filing systems.
• Coordinate referrals, admissions and external visits with parents and authorities.
• Support recruitment and pre-employment checks for new staff.

Skills

Team leadership

Multitasking

Time management

Microsoft Office

Communication

HR processes

Payroll awareness

Tools

Microsoft Excel

Microsoft Word

Job description

Fromefield Manor School are recruiting for a full-time School Administration Lead to join our dedicated and talented education administration team. This position is 52 weeks per year, full-time hours (37.5) per week.

The School

Fromefield Manor School is a new SEN school (opened September 2024) located in central Frome, Somerset and is a special school for up to 30 pupils, aged 11-19 who have a diagnosis of autism with associated complex needs. With a total communication approach and bespoke timetables we are able to ensure our students receive the care, attention, time and dedication to enable them to access education and reach their individual goals and aspirations.

Due to expansion, Fromefield Manor are looking for versatile and energetic new team members. Join our Ofsted-rated ‘Good’ school, nestled in beautiful grounds in a central town location where you’ll find that Fromefield Manor is an inspiring place to work, with a strong sense of team spirit and a shared commitment to excellence. We’re looking for positive team players with a can-do attitude and a commitment to high standards.

The Role

As School Administration Lead your role will be to lead the administration operations within the school to ensure it runs smoothly at all times and will include line management of the current administration team.

You and your team will manage the business administration functions of the school, including payroll, finance, HR, referrals, transport and fleet co-ordination and much much more, with support from the Head teacher and Regional Business Manager.

Our Benefits Include

• Exclusive access to reward and discount scheme
• Blue Light discount card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

Main Duties

• Line manage the administration team (2) to ensure administrative tasks are completed as instructed, to deadline and to a high standard.
• Ensure the effective operation of administrative processes and procedures, recognising the importance of enquiries or issues and applying the appropriate prioritisation.
• Assist in the development and maintenance of specific administrative processes / systems, for example effective record keeping and filing systems.
• Liaise and work collaboratively with internal stakeholders including site-based staff and wider central services functions (Finance, HR, Recruitment).
• Take a lead role in the recruitment of new employees by providing administrative support to managers, undertaking a range of pre-employment checks, and ensuring recruitment is legal, safe and meets regulatory standards.
• Oversee financial and accounting administration - invoices, processing of petty cash, checking transactions and undertaking reconciliation in line with academy financial procedures.
• Processing local payroll, ensuring systems are updated in an accurate and timely manner.
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process.
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Work alongside and support the Regional Business Manager with the day-to-day administration queries.

We Are Looking For Someone Who

• Has some experience of leading teams and is confident taking a lead role in regard to specific processes / pieces of work with appropriate support if required.
• At all times will work collaboratively with relevant colleagues to fulfil the requirements of the role and contribute positively to the effective running of the administration function within the school.
• Has proven experience in multitasking and who is highly skilled and proficient in the use of Microsoft Office, Excel & Word.
• Has excellent time management and prioritisation skills in order to manage a varied and busy workload to meet deadlines.
• Have experience of overseeing payroll and other human resource / employee relations functions.
• Demonstrate flexibility and resilience to respond to the changing needs of those who we support.
• Can work autonomously, as well as part of a team, and has a strong “can do” attitude.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want to progress in your career and to have a job for life, Aspris Children’s Services will help you there.

For an informal chat or to organise a visit, please contact Robyn on 07720891703 / email [e-mail]

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.