School Admin & Events Coordinator

Cottenham Village College; Cambridge; On-site; GBP 24,000 - 30,000; Full time

Job summary

Cottenham Village College is seeking an Administration Assistant to join our operations team. The role covers reception, communications, finance, recruitment, student services and events, providing essential support across the school.

The successful candidate will be organised, proactive and capable of handling confidential information with discretion. The position is permanent, full-time, term-time only, with a competitive package and opportunities for professional development.

Qualifications

• Experience in a fast-paced administrative environment.
• Excellent organisational skills and ability to manage competing priorities.
• Confident using IT systems including Microsoft Office and databases.
• Strong attention to detail and accuracy.
• Professional communication and relationship-building with staff, students, parents and visitors.
• Understanding of confidentiality and data protection.
• Commitment to safeguarding and promoting welfare of children and young people.
• Flexible, proactive and willing to support wider needs of the school.

Responsibilities

• Provide high-quality administrative support to departments across the college.
• Assist with reception duties and respond to enquiries from students, families, visitors and external partners.
• Support financial administration, including processing orders and handling income in line with Trust procedures.
• Coordinate communications with parents and carers via various platforms.
• Organise school trips, educational visits, parents' evenings and other events.
• Support recruitment and onboarding activities for new staff.
• Maintain accurate records and contribute to the effective use of school information systems.
• Provide administrative support to senior leaders as required.
• Assist in managing/updating the school's communication channels and social media.
• Support health and safety processes, including evacuation procedures and fire drills.
• Ensure confidential information is handled in line with GDPR.

Skills

Reception duties

Microsoft Office

Data protection

Communication skills

Organisation

Customer service

IT systems

Tools

Database systems

Job description

Cottenham Village College is seeking an Administration Assistant to join our operations team. The role covers reception, communications, finance, recruitment, student services and events, providing essential support across the school.

The successful candidate will be organised, proactive and capable of handling confidential information with discretion. The position is permanent, full-time, term-time only, with a competitive package and opportunities for professional development.