Administrative Assistant

Tradewind Recruitment LTD.; Hull and East Yorkshire; On-site; GBP 21,000 - 23,000; Part time

Benefits offered by this job

CPD access via National College

Flexible working week (two days)

Supportive team environment

Equal opportunities employer

Job summary

Tradewind Recruitment is seeking a reliable College Administrator in central Hull for a part-time temporary role that starts ASAP and runs until about 18 December 2026. The role pays £15.00–£16.50 per hour and offers 8:30am–4:30pm with two fixed days per week, flexible on which two days.

The successful candidate will provide comprehensive admin support, manage communications, maintain records, and assist with student administration, timetabling and admissions in a busy college office.

Qualifications

• Experience in an administrative or reception-based role; school/college experience is advantageous.
• Excellent organisational skills and high attention to detail.
• Confident, professional written and spoken communication.
• Proficient with MS Office (Word, Excel, Outlook).
• Ability to prioritise and work well under pressure in a busy setting.
• Discretion and strong commitment to confidentiality and data protection.
• Friendly, approachable and a good team player.
• Proactive, adaptable and able to use initiative.
• Understanding of safeguarding and creating a safe student environment.
• Reliable, punctual and committed to high administrative standards.

Responsibilities

• Provide comprehensive admin support to the college office and staff.
• Manage calls, emails and general enquiries in a professional manner.
• Welcome visitors and direct them to the appropriate departments.
• Maintain accurate records, filing systems and confidential documents.
• Type, format and distribute letters, reports and college documents.
• Photocopy, scan, print and collate paperwork and teaching resources.
• Handle post and deliveries; monitor office supplies and stationery.
• Support senior leaders and teaching staff with ad hoc tasks.
• Record student attendance and manage enrolment information.
• Assist with timetable changes, room bookings and student appointments.

Skills

Organisational skills

Attention to detail

Communication

MS Office

Prioritisation

Confidentiality

Teamwork

Proactivity

Safeguarding

Reliability

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Are you an organised, proactive and friendly administrator looking for a flexible part-time opportunity within education? Tradewind Recruitment is currently seeking a reliable and experienced College Administrator to join a busy college in central Hull. This is to start ASAP, is a temporary position, and will initially last until about 18th December 2026.

The Role

Position: College Administrator

Location: Central Hull

Hours: 8:30am-4:30pm

Working pattern: 2 days per week, with flexibility on which two days

Pay rate: £15.00-£16.50 per hour, depending on experience and qualifications

Recruitment agency: Tradewind Recruitment

This temporary role will run until about 18th December 2026 and starts ASAP.

Key Responsibilities

General Administration

• Providing comprehensive administrative support to the college office and wider staff team.
• Managing incoming telephone calls, emails and general enquiries in a professional and friendly manner.
• Welcoming visitors, students, parents and external professionals, ensuring they are directed to the appropriate departments.
• Maintaining accurate records, filing systems and confidential documentation.
• Typing, preparing, formatting and distributing letters, reports, correspondence and other college documents.
• Photocopying, scanning, printing and collating paperwork and teaching resources.
• Managing incoming and outgoing post and deliveries.
• Monitoring office supplies and assisting with ordering stationery and other resources.
• Supporting senior leaders and teaching staff with ad hoc administrative tasks as required.

Student Administration and Attendance

• Recording, monitoring and updating student attendance, lateness and absence information.
• Contacting parents, carers or students regarding unexplained absences, in line with college procedures.
• Processing student admissions, enrolment information, transfers and withdrawals where required.
• Supporting student registration and ensuring relevant documentation is completed accurately.
• Assisting with timetable changes, room bookings and the organisation of student appointments.
• Responding to student queries and directing them to the appropriate member of staff or support service.
• Maintaining confidentiality when handling sensitive student information.

We are looking for someone who:

• Has previous experience in an administrative or reception-based role; experience within a school, college or other educational setting would be advantageous.
• Has excellent organisational skills and strong attention to detail.
• Communicates confidently and professionally, both verbally and in writing.
• Is confident using Microsoft Office applications, including Word, Excel and Outlook.
• Can manage competing priorities and work effectively in a busy environment.
• Demonstrates discretion and understands the importance of confidentiality and data protection.
• Has a friendly, approachable manner and enjoys working as part of a team.
• Is proactive, adaptable and able to use their own initiative.
• Understands the importance of safeguarding and maintaining a safe environment for students.
• Is reliable, punctual and committed to providing a high standard of administrative support.

To join us and be successful in this role you will need to:

• Have experience working within an administrative environment
• Enhanced DBS Disclosure, Overseas Police Clearances (if applicable) and professional reference checks
• CV must cover the full CV History
• Legal right to work in the UK

Benefits

• Your income matters; we will always seek to get you the highest rate of pay and will provide you with the best possible advice.
• Your development matters; we offer our people free access to over 2,500 CPD courses, webinars and resources via the incredible National College.
• Your flexibility matters; we tailor the working week to you - daily supply, long-term contracts and permanent positions available local to you.
• Your wellbeing matters; we put people at the heart of everything we do and are proudly a Sunday Times Top 100 employer for 4 years running.
• We pride ourselves on our exceptional service to our candidates and are proudly an Equal Opportunities Employer.