School Admin & Cover Coordinator - Term Time

Cabot Learning Federation; Weston-super-Mare; Remote; GBP 18,000 - 20,000; Part time

Benefits offered by this job

LGPS pension

Generous annual leave

Wellbeing support

Health benefits

Cycle to work scheme

On-site parking

Career progression opportunities

Job summary

Broadoak Academy is seeking an Admin Assistant & Cover Coordinator to join our professional services team. The role blends administrative support with managing staff cover to minimise disruption to learning.

You will coordinate cover for planned and unplanned absences, welcome visitors, answer calls and emails, and provide a friendly reception. The post is 28 hours per week during term time, with 2 hours in the morning starting at 7:00am.

Qualifications

• Experience of working in an administrative, reception or office-based environment.
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced setting.
• Strong communication and interpersonal skills, with the confidence to liaise professionally with staff, students, parents, visitors and external agencies.
• Experience of providing high-quality customer service.
• The ability to problem solve and make effective decisions when coordinating cover arrangements.
• Strong IT skills, including Microsoft Office applications and the ability to learn academy systems.
• Excellent attention to detail and accuracy when maintaining records and processing information.
• The ability to work independently and use your initiative whilst also contributing effectively as part of a team.
• The ability to handle sensitive and confidential information appropriately.
• A flexible, positive and proactive approach to work.
• A commitment to safeguarding, equality, diversity and inclusion, and improving outcomes for all students.

Responsibilities

• Coordinate cover arrangements for planned and unplanned staff absences.
• Liaise with supply agencies and staff to ensure lessons are staffed.
• Provide reception services and sign students in and out.
• Answer calls and emails; respond to queries from parents, staff and students.
• Maintain cover records and provide general administrative support to ensure efficient operations.

Skills

Administrative experience

Reception experience

Organisational skills

Communication skills

IT skills

Customer service

Tools

Microsoft Office

Academy systems

Job description

Broadoak Academy is seeking an Admin Assistant & Cover Coordinator to join our professional services team. The role blends administrative support with managing staff cover to minimise disruption to learning.

You will coordinate cover for planned and unplanned absences, welcome visitors, answer calls and emails, and provide a friendly reception. The post is 28 hours per week during term time, with 2 hours in the morning starting at 7:00am.