Admin Assistant & Cover Coordinator

Broadoak Academy; Uphill; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

LGPS pension

Generous annual leave

Wellbeing support

Gym discounts

Family leave options

Job summary

Broadoak Academy is seeking an Admin Assistant & Cover Coordinator to join our professional services team. The role combines cover coordination with general administration, helping to ensure smooth day-to-day operations, welcoming visitors and supporting reception duties.

You will coordinate planned and unplanned staff absences, liaise with supply agencies, maintain records and support safeguarding, equality and inclusion.

Qualifications

• Experience in admin, reception or office environment.
• Excellent organisational skills and ability to manage multiple priorities.
• Strong communication with staff, students, parents and visitors.
• Experience delivering high-quality customer service.
• Ability to solve problems coordinating cover arrangements.
• Strong IT skills, including Microsoft Office.
• Attention to detail and accuracy.
• Independent worker with a collaborative mindset.
• Handling of sensitive and confidential information.
• Commitment to safeguarding, equality and inclusion.

Responsibilities

• Coordinate cover arrangements for planned and unplanned staff absences.
• Liaise with supply agencies and staff to ensure lessons are adequately staffed.
• Provide a professional reception service and front-of-house support.
• Support administration processes and contribute to smooth academy operations.
• Handle confidential information and safeguard responsibilities.

Skills

Administrative experience

Organisational skills

Communication skills

MS Office

Reception duties

Data handling

Customer service

Teamwork

Tools

MS Office

Job description

Job Title: Admin Assistant & Cover Coordinator

Contract Type: Permanent, Term Time Only + INSET Days

Full Time Equivalent Salary:

£26,798 - £29,208 (Admin, Grade B)

£29,812 - £32,138 (Cover Coordinator, Grade C)

Both based on 37 hours per week, all year round.

Actual Hours Worked:

28 hours per week in total.

13 hours per week as Admin Assistant

15 hours per week as Cover Coordinator

Actual Salary:

Admin Assistant (Grade B, 13 hours per week): £8,062 - £8,787 actual annual salary

Cover Coordinator (Grade C, 15 hours per week): £10,349 - £11,156 actual annual salary

Provisional start date:

January 2027

This is an exciting opportunity to join our academy's professional services team in a varied and rewarding role that combines Cover Coordination and Administration support. You will play a vital role in ensuring the smooth day-to-day operation of the academy by managing staff cover arrangements, supporting reception services and providing high-quality administrative support.

Each day will begin with coordinating cover arrangements for planned and unplanned staff absences, liaising with supply agencies and staff, and ensuring lessons are appropriately covered to minimise disruption to students' learning. Alongside these responsibilities, you will provide a professional and welcoming reception service, support administration processes and act as a key point of contact for students, families, staff and visitors.

This is an excellent opportunity for someone who enjoys variety in their work, has strong organisational skills and is committed to supporting positive outcomes for young people.

Role details:

As the Cover Coordinator, you will take responsibility for the academy's daily cover administration for approximately two hours each morning, starting at 7:00am. You will organise cover arrangements for staff absences, liaise with supply agencies and supply staff, process cover requests, maintain cover records and ensure all lessons are appropriately staffed throughout the day.

The remaining hours will be spent supporting the academy reception and administration function. This will include welcoming visitors, signing students in and out, responding to queries from parents, staff and students, answering telephone calls and emails, and providing general administrative support to ensure the efficient running of academy operations.

About you:

You will have:

• Experience of working in an administrative, reception or office-based environment.
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced setting.
• Strong communication and interpersonal skills, with the confidence to liaise professionally with staff, students, parents, visitors and external agencies.
• Experience of providing high-quality customer service.
• The ability to problem solve and make effective decisions when coordinating cover arrangements.
• Strong IT skills, including Microsoft Office applications and the ability to learn academy systems.
• Excellent attention to detail and accuracy when maintaining records and processing information.
• The ability to work independently and use your initiative whilst also contributing effectively as part of a team.
• The ability to handle sensitive and confidential information appropriately.
• A commitment to safeguarding, equality, diversity and inclusion, and improving outcomes for all students.

About Broadoak Academy:

Broadoak Academy is an ever-growing secondary school located in Weston-super-Mare and is quickly becoming the school of choice for parents in the town. We are very proud to be an Ofsted-rated ‘Good’ school. We have a strong sense of belonging and community, and as such, we work together to offer students a well-balanced, happy and successful education. Our community is assured of Broadoak’s pivotal role in their children’s education, wellbeing and futures.

What we can offer you:

• Access to a generous pension through the Local Government Pension Scheme (LGPS).
• Generous annual leave.
• Induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
• Well-being support through an Employee Assistance Programme.
• Health benefits, including wellness sessions, gym discounts, and flu jabs.
• A range of generous family leave options, including above industry average occupational maternity pay.

Recruitment timeline:

Closing Date: 13 November 26 @11.59pm

Interviews: 20 November 26

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.

As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.

We are unable to offer sponsorship with this role.

We reserve the right to close this vacancy early, should we receive a high level of interest in the role.

As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know.