School Admin & Attendance Officer — Supportive Role

Buckstones Primary; Shaw; On-site; GBP 16,000 - 22,000; Part time

Job summary

Buckstones Primary School in Shaw, England is seeking a School Administrator & Attendance Officer on a part-time basis (32.5 hours per week, term-time only plus 3 days). The post involves providing a friendly, professional reception, handling daily admin tasks and monitoring pupil attendance, including admissions and data entry.

The role also covers producing attendance reports, liaising with families and external agencies, supporting safeguarding and managing routine financial tasks to ensure

Qualifications

• Experience working in a school or office environment.
• Highly organised with excellent attention to detail.
• Confident using a range of school systems and databases.
• Comfortable handling financial tasks with accuracy and integrity.
• Committed to safeguarding and promoting the welfare of children.

Responsibilities

• Provide a friendly, professional reception service for pupils, parents, staff and visitors.
• Manage daily administrative tasks including emails, phone calls, letters and data entry.
• Maintain accurate pupil records and support with admissions, leavers and transitions.
• Monitor daily attendance and punctuality, following up absences in line with attendance procedures.
• Produce attendance reports and work closely with senior leaders to identify patterns, concerns and next steps.
• Build positive relationships with families and offer supportive guidance around attendance.
• Liaise with external agencies when required.
• Support safeguarding processes with accuracy, discretion and confidentiality.
• Assist with general office duties such as photocopying, filing and organising school events.
• Manage the school fund account, ensuring accurate recording and reconciliation.
• Process and monitor dinner money payments, including following up outstanding balances.
• Handle trip money, music contributions and other payments, maintaining clear and accurate records.
• Support the School Business Manager with routine financial tasks as required.

Skills

Reception duties

Administration

Data entry

Attendance monitoring

Report generation

Liaison with external agencies

Safeguarding

Confidentiality

Tools

School databases

Job description

Buckstones Primary School in Shaw, England is seeking a School Administrator & Attendance Officer on a part-time basis (32.5 hours per week, term-time only plus 3 days). The post involves providing a friendly, professional reception, handling daily admin tasks and monitoring pupil attendance, including admissions and data entry.

The role also covers producing attendance reports, liaising with families and external agencies, supporting safeguarding and managing routine financial tasks to ensure