School Administrator and Attendance Officer

Oldham-Council; Oldham; On-site; GBP 21,000 - 26,000; Full time

Job summary

Buckstones Primary School is seeking a highly organised School Administrator & Attendance Officer to join our busy office. You will handle daily admin, monitor pupil attendance, and support safeguarding, with term-time hours plus a few additional days.

Based at Buckstones, you will be the first point of contact for families, manage data entry and financial tasks, and work closely with school leaders to ensure smooth operations and excellent attendance.

Qualifications

• Experience in a school or office environment.
• Excellent organisational skills and attention to detail.
• Confident using school systems and databases.
• Capable of handling financial tasks accurately.
• Warm, calm communication with families.
• Ability to manage competing priorities.
• Teamwork and independence.
• Commitment to safeguarding children.
• Respect for confidentiality and professional integrity.
• Proud to represent Buckstones Primary School in all interactions.

Responsibilities

• Provide a friendly, professional reception for pupils, parents, staff and visitors.
• Manage daily admin tasks: emails, phone calls, letters, data entry.
• Maintain accurate pupil records and support admissions, leavers and transitions.
• Monitor attendance and punctuality, following procedures.
• Produce attendance reports and identify patterns with senior leaders.
• Build relationships with families and offer attendance guidance.
• Liaise with external agencies when required.
• Support safeguarding with discretion and confidentiality.
• Assist with general office duties like photocopying, filing and events.
• Manage the school fund account and payments as part of financial administration.
• Process dinner money, trip money and other payments; maintain records.
• Assist the School Business Manager with routine financial tasks.

Skills

Organisational skills

Attention to detail

Using school systems and databases

Financial tasks accuracy

Communication with families

Managing priorities

Teamwork and independence

Safeguarding commitment

Confidentiality and integrity

Represent Buckstones Primary School

Tools

School databases

Job description

Ref: 001742

School Administrator & Attendance Officer

Location: Buckstones Primary School

Contract: Permanent

Hours: 32.5 per week, term‑time only plus 3 days (8.30 – 15.45)

Salary: Grade 3

Start Date: To be confirmed

Closing Date: Wednesday 14 October 2026 at 12 noon

Interview Date: Monday 19 October 2026

About Buckstones Primary School:

Buckstones Primary School is a friendly, nurturing and high‑achieving primary school at the heart of the Shaw community. We pride ourselves on our strong relationships with families, our inclusive ethos, and our commitment to helping every child thrive. Governors are seeking to appoint a highly organised, approachable and proactive School Administrator & Attendance Officer to join our busy school office and play a key role in supporting pupils, staff and parents.

The Role:

This role combines day‑to‑day school administration with responsibility for monitoring and improving pupil attendance. You will be the first point of contact for parents and visitors, helping ensure the school office runs smoothly and reflects the warm, welcoming atmosphere of Buckstones. The role also includes a number of financial administrative tasks essential to the smooth running of the school.

Key Responsibilities:

• Provide a friendly, professional reception service for pupils, parents, staff and visitors
• Manage daily administrative tasks including emails, phone calls, letters and data entry
• Maintain accurate pupil records and support with admissions, leavers and transitions
• Monitor daily attendance and punctuality, following up absences in line with attendance procedures
• Produce attendance reports and work closely with senior leaders to identify patterns, concerns and next steps
• Build positive relationships with families and offer supportive guidance around attendance
• Liaise with external agencies when required
• Support safeguarding processes with accuracy, discretion and confidentiality
• Assist with general office duties such as photocopying, filing and organising school events

Financial Administration:

• Manage the school fund account, ensuring accurate recording and reconciliation
• Process and monitor dinner money payments, including following up outstanding balances
• Handle trip money, music contributions and other payments, maintaining clear and accurate records
• Support the School Business Manager with routine financial tasks as required

We are looking for someone who is:

• Experienced working in a school or office environment
• Highly organised with excellent attention to detail
• Confident using a range of school systems and databases
• Comfortable handling financial tasks with accuracy and integrity
• Warm, calm and able to communicate sensitively with families
• Able to work efficiently in a busy environment and manage competing priorities
• Able to work independently and as part of a team
• Committed to safeguarding and promoting the welfare of children
• Understanding of the importance of confidentiality and professional integrity
• Proud to represent Buckstones Primary School in all interactions

What We Offer:

• A supportive, welcoming and dedicated staff team
• A strong community feel and positive relationships with families
• Opportunities for training and professional development
• A role where you can make a meaningful difference to children and their families
• A vibrant school environment with a clear sense of purpose and pride