School Administrator and Attendance Officer

Buckstones Primary; Shaw; On-site; GBP 16,000 - 22,000; Part time

Job summary

Buckstones Primary School in Shaw, England is seeking a School Administrator & Attendance Officer on a part-time basis (32.5 hours per week, term-time only plus 3 days). The post involves providing a friendly, professional reception, handling daily admin tasks and monitoring pupil attendance, including admissions and data entry.

The role also covers producing attendance reports, liaising with families and external agencies, supporting safeguarding and managing routine financial tasks to ensure

Qualifications

• Experience working in a school or office environment.
• Highly organised with excellent attention to detail.
• Confident using a range of school systems and databases.
• Comfortable handling financial tasks with accuracy and integrity.
• Committed to safeguarding and promoting the welfare of children.

Responsibilities

• Provide a friendly, professional reception service for pupils, parents, staff and visitors.
• Manage daily administrative tasks including emails, phone calls, letters and data entry.
• Maintain accurate pupil records and support with admissions, leavers and transitions.
• Monitor daily attendance and punctuality, following up absences in line with attendance procedures.
• Produce attendance reports and work closely with senior leaders to identify patterns, concerns and next steps.
• Build positive relationships with families and offer supportive guidance around attendance.
• Liaise with external agencies when required.
• Support safeguarding processes with accuracy, discretion and confidentiality.
• Assist with general office duties such as photocopying, filing and organising school events.
• Manage the school fund account, ensuring accurate recording and reconciliation.
• Process and monitor dinner money payments, including following up outstanding balances.
• Handle trip money, music contributions and other payments, maintaining clear and accurate records.
• Support the School Business Manager with routine financial tasks as required.

Skills

Reception duties

Administration

Data entry

Attendance monitoring

Report generation

Liaison with external agencies

Safeguarding

Confidentiality

Tools

School databases

Job description

Ref: 001742

School Administrator & Attendance Officer

Location: Buckstones Primary School

Contract: Permanent

Hours: 32.5 per week, termtime only plus 3 days (8.30 15.45)

Salary: Grade 3

Start Date: To be confirmed

Closing Date: Wednesday 14 October 2026 at 12 noon

Interview Date: Monday 19 October 2026

About Buckstones Primary School:

Buckstones Primary School is a friendly, nurturing and highachieving primary school at the heart of the Shaw community. We pride ourselves on our strong relationships with families, our inclusive ethos, and our commitment to helping every child thrive. Governors are seeking to appoint a highly organised, approachable and proactive School Administrator & Attendance Officer to join our busy school office and play a key role in supporting pupils, staff and parents.

The Role:

This role combines daytoday school administration with responsibility for monitoring and improving pupil attendance. You will be the first point of contact for parents and visitors, helping ensure the school office runs smoothly and reflects the warm, welcoming atmosphere of Buckstones. The role also includes a number of financial administrative tasks essential to the smooth running of the school.

Key Responsibilities:

• Provide a friendly, professional reception service for pupils, parents, staff and visitors
• Manage daily administrative tasks including emails, phone calls, letters and data entry
• Maintain accurate pupil records and support with admissions, leavers and transitions
• Monitor daily attendance and punctuality, following up absences in line with attendance procedures
• Produce attendance reports and work closely with senior leaders to identify patterns, concerns and next steps
• Build positive relationships with families and offer supportive guidance around attendance
• Liaise with external agencies when required
• Support safeguarding processes with accuracy, discretion and confidentiality
• Assist with general office duties such as photocopying, filing and organising school events

Financial Administration:

• Manage the school fund account, ensuring accurate recording and reconciliation
• Process and monitor dinner money payments, including following up outstanding balances
• Handle trip money, music contributions and other payments, maintaining clear and accurate records
• Support the School Business Manager with routine financial tasks as required

We are looking for someone who is:

• Experienced working in a school or office environment
• Highly organised with excellent attention to detail
• Confident using a range of school systems and databases
• Comfortable handling financial tasks with accuracy and integrity
• Warm, calm and able to communicate sensitively with families
• Able to work efficiently in a busy environment and manage competing priorities
• Able to work independently and as part of a team
• Committed to safeguarding and promoting the welfare of children
• Understanding of the importance of confidentiality and professional integrity
• Proud to represent Buckstones Primary School in all interactions

What We Offer:

• A supportive, welcoming and dedicated staff team
• A strong community feel and positive relationships with families
• Opportunities for training and professional development
• A role where you can make a meaningful difference to children and their families
• A vibrant school environment with a clear sense of purpose and pride

Visits to the school are warmly welcomed and encouraged.