Scholarship Selection Administrator

Ellison Institute of Technology Oxford; Oxford; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Travel allowance

Bonus

Pension - Employer contribution 7.5%

Private Medical Insurance

Cycle to Work Scheme

Life Assurance

Job summary

Ellison Institute of Technology Oxford is seeking a professionally experienced Selection Administrator to support Education & Scholarships. You will manage communications, maintain applicant records, and ensure high-quality evaluation.

The role requires excellent organizational skills, data accuracy, and discretion handling personal information. You will collaborate with coordinators, support assessment workflows, and work in a busy, deadline-driven environment in Oxford.

Qualifications

• Proven administration experience in a busy team environment.
• Excellent organizational and time-management skills.
• Meticulous attention to detail in high-volume tasks.
• Experience with databases and data entry accuracy.
• Strong MS Office skills and quick learning of new systems.
• Fluent written and spoken English with professional communication.
• Sensitive handling of personal information and privacy compliance.

Responsibilities

• Respond to applicant queries and troubleshoot application issues.
• Assist with updates to scholarship application forms and administer tests.
• Draft and send mail-merged communications to applicants.
• Onboard assessors and track their progress across time zones.
• Monitor review progress during application windows.
• Arrange meetings for applicants and assessors.
• Spot-check applications for accuracy and guideline adherence.
• Track agreements and policies for shortlisted applicants.
• Conduct due diligence checks by researching and contacting referees.
• Create profiles and maintain records for shortlisted candidates.
• Track outcomes of Oxford applications for shortlisted applicants.
• Provide support to Undergraduate and Graduate Selection Coordinators and Lead.

Skills

Administration

Highly organized

Attention to detail

Database experience

MS Office proficiency

English communication

Data privacy awareness

Tools

Airtable

Application platforms

CRM/DB systems

Job description

Ellison Institute of Technology Oxford is seeking a professionally experienced Selection Administrator to support Education & Scholarships. You will manage communications, maintain applicant records, and ensure high-quality evaluation.

The role requires excellent organizational skills, data accuracy, and discretion handling personal information. You will collaborate with coordinators, support assessment workflows, and work in a busy, deadline-driven environment in Oxford.