Oxford Student Engagement Events Coordinator

Ellison Institute of Technology Oxford; Oxford; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Travel allowance

Bonus

Pension 7.5%

Private Medical Insurance

Life Assurance

Income Protection

Employee discounts

Electric car scheme

Cycle to Work

Neurodiversity support

Coaching & Therapy

Job summary

The Ellison Institute of Technology Oxford is seeking a highly efficient Administrator to support the Student Engagement team within Education & Scholarships. You will coordinate student events, manage communications, maintain records in Salesforce, and assist with day-to-day operations in a hybrid Oxford-based role.

Ideal candidates bring strong organisational skills, attention to detail, and experience handling multiple stakeholders in a fast-paced environment.

Qualifications

• Experience supporting logistical aspects of events, meetings and projects.
• Strong verbal and written communication with exceptional interpersonal skills
• Strong cultural awareness and sensitivity, with the ability to work with people from a variety of backgrounds.
• Strong attention to detail.
• Demonstrable administrative experience, including managing enquiries, coordinating follow-up actions and maintaining accurate records.
• Technically proficient in Microsoft Office, with confidence in learning and using a CRM and other administrative systems.
• Ability to manage a varied and high-volume workload in a fast-paced environment.
• Demonstrated commitment to the highest standards of ethics and confidentiality.
• Experience supporting multiple stakeholders.

Responsibilities

• Support the planning and delivery of student events and programming, coordinating registrations, venues, catering, accessibility requirements, event materials and on-the-day logistics.
• Coordinate event communications, including invitations, reminders, logistical updates and post-event follow-up, and respond to routine attendee enquiries.
• Manage the team inbox and other communication channels, coordinating timely responses and follow-up with relevant teams, and escalating complex or sensitive matters as appropriate.
• Maintain accurate and up-to-date student records and support the day-to-day administration of processes in Salesforce and other relevant systems, completing routine data entry and quality checks, resolving discrepancies, and escalating system issues or enhancement needs.
• Maintain event documentation and support evaluation, including attendance records, feedback surveys and evaluation data.
• Support venue and supplier administration, including supplier onboarding, contract documentation, raising purchase orders and tracking invoices.
• Coordinate the development and review of key student materials, such as the Student Handbook, ensuring content is accessible and engaging.
• Provide administrative and logistical support for meetings, including scheduling, agenda preparation, minute-taking, and follow-up of agreed actions.
• Provide general administrative assistance to the Student Engagement team as required, contributing to a well-functioning team.

Skills

Event logistics

Verbal & written communication

Interpersonal skills

Attention to detail

Administrative systems

CRM systems

Multitasking

Ethics & confidentiality

Stakeholder coordination

Education

Administrative experience

Tools

Microsoft Office

Salesforce

Job description

The Ellison Institute of Technology Oxford is seeking a highly efficient Administrator to support the Student Engagement team within Education & Scholarships. You will coordinate student events, manage communications, maintain records in Salesforce, and assist with day-to-day operations in a hybrid Oxford-based role.

Ideal candidates bring strong organisational skills, attention to detail, and experience handling multiple stakeholders in a fast-paced environment.