Scheduling Coordinator

Totec; Swansea; On-site; GBP 32,000 - 34,000; Full time

Job summary

Totec is seeking a Scheduling Coordinator in Swansea to align sprinkler installation teams with fast-changing construction programmes. You will manage multiple live projects, coordinate labour and resources, and ensure timely and accurate schedules while maintaining excellent customer communication.

The role demands a robust, decisive and highly organised individual who thrives under pressure and can adapt quickly to programme changes. A strong IT/scheduling software background is essential.

Qualifications

• Background in scheduling or coordination within fast-paced industries.
• Ability to work under pressure and manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong organisational and time management skills.
• Decisive with good problem-solving ability.
• People-oriented with strong relationship skills.
• Competent with IT systems and scheduling software.
• Professional and resilient approach.

Responsibilities

• Schedule sprinkler installers across live construction projects.
• Coordinate labour and resources against changing site programmes.
• Manage and adjust schedules in response to programme changes and site requirements.
• Liaise with site managers, customers and internal departments.
• Maintain clear communication with installers and operational staff.
• Managing diary changes, attendance planning and reactive scheduling issues.
• Monitor installation progress and update schedules accordingly.
• Deliver a high level of customer service and communication throughout.

Skills

Scheduling

Coordination

Communication

Time management

Problem solving

Teamwork

Tools

Scheduling software

IT systems

Job description

Scheduling Coordinator

Salary - £32,000 to £34,000

Location – Swansea

Duration – Full time/Perm

Hybrid – N/A

Our Client is a leading fire sprinkler specialist operating across residential and commercial construction projects.

Due to continued growth, they are looking to recruit a Scheduling Coordinator to join their busy and fast-paced team.

The Role

This is a critical coordination role responsible for scheduling the sprinkler installation teams to meet tight and constantly changing construction programme requirements.

Construction programmes move quickly, and priorities can change daily. They need someone who can stay organised, think clearly under pressure, and make confident decisions to ensure the installation teams are deployed efficiently and customer expectations are met.

This is not a routine administration role. It is a busy, dynamic, and demanding position requiring someone who thrives in a fast-moving environment and is comfortable working under pressure.

Key Responsibilities

• Scheduling sprinkler installers across multiple live construction projects


• Coordinating labour and resources against changing site programmes


• Managing and adjusting schedules in response to programme changes and site requirements


• Liaising with site managers, customers and internal departments


• Maintaining clear communication with installers and operational staff


• Managing diary changes, attendance planning and reactive scheduling issues


• Monitoring installation progress and updating schedules accordingly


• Delivering a high level of customer service and communication throughout

What they Are Looking For

They are seeking a robust, decisive and highly organised individual with a proven background in demanding scheduling or coordination environments.

Essential Skills & Experience

• Strong background in scheduling, planning or coordination roles within construction, engineering, logistics or similarly fast-paced industries


• Ability to work effectively under pressure and manage multiple priorities


• Excellent verbal and written communication skills


• Strong organisational and time management skills


• Confident decision-maker with good problem-solving ability


• A genuine people person able to build strong working relationships


• Competent with IT systems and scheduling/planning software


• Professional, focused and resilient approach

Desirable

• Experience within construction, M&E, fire protection or field service environments


• Previous experience coordinating mobile labour or site-based teams