Sample Coordinator & Styling Assistant - Freelance

Self-Portrait; Greater London; On-site; GBP 18,000 - 30,000; Full time

Job summary

Self-Portrait in London is seeking a Freelance Sample Coordinator & Styling Assistant to support our fashion studio’s sample flow across press, sales, and creative shoots.

You will coordinate logistics, manage showrooms and shoots, assist on set with fittings and styling, and work closely with photographers and stylists. 1–2 years of experience and strong organisation are required.

This role has potential to convert to a permanent position and offers exposure to high-level clients.

Qualifications

• 1–2 years of experience in sample coordination, fashion styling, or similar role in fashion, retail, or PR environment.
• Exceptional organisational skills with an ability to multitask and prioritise under pressure.
• Strong attention to detail.
• Proficiency in Google Sheets, Excel, and basic sample tracking systems.
• Proactive communication skills and a collaborative, solution-oriented mindset.
• A passion for fashion, detail, and visual presentation.
• Previous experience supporting on set is an advantage.
• Comfortable with the physical aspects of sample coordination, including packing boxes, organising rails and moving product around the office.

Responsibilities

• Oversee all sample logistics, including press loans, returns, shoot movements, and event allocations. Maintain accurate sample records at all times using Launchmetrics and support regular stock takes. Proactively flag delays, missing samples or potential issues before they impact shoots, showroom appointments or deadlines. Prepare shipments and track deliveries to key partners
• Manage sample send-outs for preshoots and editorial needs for global retail partners including Net-A-Porter, Harrods, Luisaviaroma, Saks, MyTheresa, Bloomingdale’s, and others. Tracking deliveries to showrooms across the world
• On set support across e-commerce and lookbook shoots, assisting with fittings and model dressing on sets. Ensure all styling tools, props, and kits are organised and ready on set. Assist with shoot pulls, rail preparation and post-shoot reconciliation to ensure all samples are returned to their correct location. Collaborate with photographers, art directors, and stylists to ensure visual consistency and excellence.

Skills

Sample coordination

Fashion styling

Organisational skills

Attention to detail

Google Sheets

Excel

Communication

Tools

Launchmetrics

Job description

Freelance Sample Coordinator & Styling Assistant We are looking for aSample Coordinator to assist our London-based fashion studio. This position is perfect for candidates with excellent organisational skills and a strong interest in working in contemporary fashion. You will play a key role in ensuring the smooth movement of product samples across press, sales, and creative channels, while supporting the creative styling direction across e-commerce and campaign shoots.

Key Responsibilities

• Sample Coordination & Product Movement Oversee all sample logistics, including press loans, returns, shoot movements, and event allocations. Maintain accurate sample records at all times using Launchmetrics and support regular stock takes. Proactively flag delays, missing samples or potential issues before they impact shoots, showroom appointments or deadlines. Prepare shipments and track deliveries to key partners
• Sales Send-Outs & Showrooms Manage sample send-outs for preshoots and editorial needs for global retail partners including Net-A-Porter, Harrods, Luisaviaroma, Saks, MyTheresa, Bloomingdale’s, and others. Tracking deliveries to showrooms across the world
• Shoots and E-commerce On set support across e-commerce and lookbook shoots, assisting with fittings and model dressing on sets. Ensure all styling tools, props, and kits are organised and ready on set. Assist with shoot pulls, rail preparation and post-shoot reconciliation to ensure all samples are returned to their correct location. Collaborate with photographers, art directors, and stylists to ensure visual consistency and excellence.

What We’re Looking For

• 1–2 years of experience in sample coordination, fashion styling, or similar role in a fashion, retail, or PR environment.
• Exceptional organisational skills with an ability to multitask and prioritise under pressure.
• Strong attention to detail.
• Proficiency in Google Sheets, Excel, and basic sample tracking systems.
• Proactive communication skills and a collaborative, solution-oriented mindset.
• A passion for fashion, detail, and visual presentation.
• Previous experience supporting on set is an advantage.
• Comfortable with the physical aspects of sample coordination, including packing boxes, organising rails and moving product around the office.

What We Offer

• Exposure and opportunity to work with high-level clients and industry-leading creatives.
• A collaborative, fast-paced working environment where initiative is valued.
• Hands-on experience across logistics, styling, and creative production.
• Opportunities for career development within a fast growing brand.
• This role has the potential to convert to a permanent position for the right candidate.