Studio Sample Coordinator & On-Set Stylist

Self-Portrait; Greater London; On-site; GBP 18,000 - 30,000; Full time

Job summary

Self-Portrait in London is seeking a Freelance Sample Coordinator & Styling Assistant to support our fashion studio’s sample flow across press, sales, and creative shoots.

You will coordinate logistics, manage showrooms and shoots, assist on set with fittings and styling, and work closely with photographers and stylists. 1–2 years of experience and strong organisation are required.

This role has potential to convert to a permanent position and offers exposure to high-level clients.

Qualifications

• 1–2 years of experience in sample coordination, fashion styling, or similar role in fashion, retail, or PR environment.
• Exceptional organisational skills with an ability to multitask and prioritise under pressure.
• Strong attention to detail.
• Proficiency in Google Sheets, Excel, and basic sample tracking systems.
• Proactive communication skills and a collaborative, solution-oriented mindset.
• A passion for fashion, detail, and visual presentation.
• Previous experience supporting on set is an advantage.
• Comfortable with the physical aspects of sample coordination, including packing boxes, organising rails and moving product around the office.

Responsibilities

• Oversee all sample logistics, including press loans, returns, shoot movements, and event allocations. Maintain accurate sample records at all times using Launchmetrics and support regular stock takes. Proactively flag delays, missing samples or potential issues before they impact shoots, showroom appointments or deadlines. Prepare shipments and track deliveries to key partners
• Manage sample send-outs for preshoots and editorial needs for global retail partners including Net-A-Porter, Harrods, Luisaviaroma, Saks, MyTheresa, Bloomingdale’s, and others. Tracking deliveries to showrooms across the world
• On set support across e-commerce and lookbook shoots, assisting with fittings and model dressing on sets. Ensure all styling tools, props, and kits are organised and ready on set. Assist with shoot pulls, rail preparation and post-shoot reconciliation to ensure all samples are returned to their correct location. Collaborate with photographers, art directors, and stylists to ensure visual consistency and excellence.

Skills

Sample coordination

Fashion styling

Organisational skills

Attention to detail

Google Sheets

Excel

Communication

Tools

Launchmetrics

Job description

Self-Portrait in London is seeking a Freelance Sample Coordinator & Styling Assistant to support our fashion studio’s sample flow across press, sales, and creative shoots.

You will coordinate logistics, manage showrooms and shoots, assist on set with fittings and styling, and work closely with photographers and stylists. 1–2 years of experience and strong organisation are required.

This role has potential to convert to a permanent position and offers exposure to high-level clients.