Sample & Shoot Services Coordinator

3M HEALTHCARE; Greater London; On-site; GBP 22,000 - 28,000; Part time

Benefits offered by this job

Annual bonus

Clothing discount 30%

Holiday entitlement

Online discounts

Virtual GP

Onsite parking

Job summary

Boden seeks a motivated Sample & Shoot Services Coordinator to manage day-to-day sample handling for Women’s Wear and Children’s Wear, ensuring items are logged, prepared and ready for shoots. You’ll work hands-on in our North Acton offices, organising high volumes of stock and supporting e-commerce shoots with accurate handovers.

You will collaborate with internal teams to keep the sample room efficient, logged, and well‑ordered, while developing systems and processes to improve speed and

Qualifications

• Strong interest in fashion and ability to work in a fast-paced, hands-on environment.
• Highly organised with great attention to detail and ability to keep things in order.
• Comfortable working with physical stock and managing multiple tasks at once.
• Keen to learn new systems and processes and take pride in doing things properly.
• Team player with a positive attitude and good communication skills.

Responsibilities

• Receive, log, label and store a high volume of samples using the sample management system.
• Maintain sample room standards, keeping areas organised and easy to navigate.
• Prepare and pull samples for e-commerce and lifestyle shoots, ensuring timely handovers.
• Pack and track samples for shoots, logging items in and out correctly.
• Assist with outfitting sessions by organising samples, assisting stylists, photographing looks and updating tracking documents.
• Process post-shoot sample returns, ensuring items are checked in, re-ticketed and stored correctly.
• Assist with end-of-season sample returns back to the warehouse.
• Support the team by chasing outstanding samples with Buying teams ahead of key handovers.
• Work with the wider Sample & Shoot Services team and support ad-hoc tasks during busy periods.

Skills

Organised and detail-oriented

Team player with good communication

Interest in fashion

Adaptability in a fast-paced role

Tools

Sample management system

Stock handling

Job description

Stylish, grounded, uplifting – these values live through everything we do at Boden. Without the collaboration, honesty and friendship between our teams, we wouldn’t be where we are today. We curate a world of beauty that’s ethical, inclusive – and importantly – good fun. We inspire you to live your best life. We are Boden.

Overview

The Sample & Shoot Services Coordinator sits within the Sample & Shoot Services team and plays a key role in the day-to-day running of sample management and shoot support across both Women’s Wear and Children’s Wear. This is a hands‑on role focused on receiving, organising and tracking a high volume of samples, as well as supporting e-commerce and lifestyle shoots. You’ll work closely with internal teams to ensure samples are prepared, logged and ready on time, while helping to maintain a well‑organised and efficient sample room.

Location/ Working Days:

This role is open to either part time (4 days) or full time workers (5 days). Please note, this role is fully based at our North Acton Offices.

What You Will Do

• Receive, log, label and put away a high volume of samples using the sample management system, ensuring accuracy at all times.
• Maintain excellent sample room standards, keeping all areas organised and easy to navigate.
• Prepare and pull samples for e‑commerce and lifestyle shoots, ensuring timely and accurate handovers.
• Pack and track samples for shoots, logging items in and out correctly.
• Support outfitting sessions by organising samples, assisting stylists, photographing looks and updating tracking documents.
• Process post‑shoot sample returns, ensuring all items are checked back in, re‑ticketed and stored correctly.
• Assist with end‑of‑season sample returns back to the warehouse.
• Support the team by chasing outstanding samples with Buying teams ahead of key handovers.
• Work closely with the wider Sample & Shoot Services team and support ad‑hoc tasks during busy periods.

What We Are Looking For

• You have a strong interest in fashion and enjoy working in a fast‑paced, hands‑on environment.
• You’re highly organised with great attention to detail and enjoy keeping things in order.
• You’re comfortable working with physical stock and managing multiple tasks at once.
• You’re keen to learn new systems and processes and take pride in doing things properly.
• You’re a team player with a positive attitude and good communication skills.

Our Behaviours

• At Boden, how we work matters just as much as what we deliver.
• We keep things simple. We say what we mean, keep each other in the loop, and follow through on what we’ve said we’ll do.
• We care about doing a good job – and we care about each other.
• We’re always kind, often honest, and we will push for high standards without making it heavy.
• We know what we’re good at, we lean on each other when needed, and we show up as a team – taking ownership and getting things done together.

What We Offer

• Competitive salary & targeted annual bonus scheme
• Generous Boden clothing allowance
• 30% discount on all current clothing ranges
• 25 days holiday annual, plus Bank Holidays
• Online portal with an array of discounts on retail & entertainment
• Virtual GP Service for you and your household
• Free onsite parking and subsidised café

We want Boden to be the place everyone wants to work. Friendly, open, understanding and supportive. A best‑of‑British company with diverse teams, equal opportunities, and fair working and recruitment practices. We believe in hiring the best person for the job whoever they are, helping them thrive in it and celebrating their individuality.

We would like to encourage people from a diverse range of backgrounds to apply for our roles. If you need any reasonable adjustments or additional support during your application process, please do not hesitate to let us know.